Invoicing, Fees and Administration Officer

Invoicing, Fees and Administration Officer

Permanent Full time

Madrid, Community of Madrid, Spain

Job type Permanent

Brand

Schedule Full time

Job Function Transaction processing

Location

Madrid, Community of Madrid, Spain

Reference 1234567890100119779

Last update 07.10.2026

GROUP BNP PARIBAS

BNP Paribas Group is the top bank in the European Union and a major international banking establishment. It has close to 185,000 employees in 65 countries. In Spain we are more than 5,100 employees within 13 business lines.

Trade Finance HUB

The Trade Finance Service Centre, with more than 100 HC, is a large and critical area within Operations covering Traditional Trade products (bank guarantees and documentary products) and servicing the main European countries: Austria, Germany, Netherland, Spain and UK.

ABOUT THE JOB

MISSION

The Officer is responsible for:

• The calculation, invoicing, claim, monitoring and follow up of fees related to guarantees and counter-guarantees issued.
• The issuing of payments to Correspondent Banks.
• The reconciliation of Nostro breaks related with payments issued or received within the scope of guarantees issued.
• The justification of accounts under his/her scope.

RESPONSIBILITIES

• Invoicing & Fee Management: Manage client and correspondent bank invoicing, ensuring high accuracy in guarantee fee calculations and the production of invoices.
• Accounting & Reconciliation: Align invoices with accounting entries, perform necessary adjustments, and provide detailed reporting on open items for periodic account certification.
• Monitoring & Collections: Monitor due fees, follow up on long-overdue items by escalating to managers/business contacts, and resolve disputes or concerns regarding outstanding payments.
• Lifecycle & Expiry Management: Coordinate with Drafters/Vetters to monitor guarantee expiry dates, update open-ended guarantees, close expired transactions in mainframes, ensure final fee collection, and notify clients of releases.
• Operational Support & Communication: Manage payments to correspondent banks, respond effectively to inquiries from MO/banks/correspondents, maintain activity records, and immediately escalate complaints to management.

REQUIREMENTS

• Studies

• Knowledge of general accounting rules, mastering specific accounting rules for guarantees.

• Experience

• Experience at BNP Paribas is a plus.

• Languages

• English. C1 level.

SKILLS

• Technical

• Good working knowledge of Excel is key.

• Knowledge of Atlas, Guarantees systems (Dwings, EPS, iVision, Aval), Docubase, TDR, SWIFT, Sibes will be a plus.

• Transversal & Behavioral

• Ability to learn. Continuously seeking out and mobilizing the resources needed to enhance self-development and to learn.

• Integrity. Acting ethically, in compliance with what is said and respecting the company’s values and rules.

• Ability to communicate clearly – written and oral

BENEFITS

• Training programs, career plans and internal mobility opportunities, national and international thanks to our presence in different countries.

• Diversity and Inclusion Committee that ensures an inclusive work environment. In recent years, several employee communities have been created to organize diversity and inclusion awareness actions (PRIDE, We Generations and MixCity).

• Corporate volunteering program (1 Million Hours 2 Help) in which employees can dedicate time out of their working hours to volunteer activities.

• Flexible compensation plan.

• Hybrid telecommuting model (50%).

• 32 vacation days.

• Diversity and inclusion commitment

• BNP Paribas Group in Spain is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

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