Invitation to Bid (ITB) Framework Agreement for Vehicle Rental Services / Framework Agreement (FWA) for the Provision of Conference Facilities and Catering Services

Invitation to Bid (ITB) Framework Agreement for Vehicle Rental Services / Framework Agreement (FWA) for the Provision of Conference Facilities and Catering Services

• Job Type Full Time , Onsite
• Qualification Vocational
• Experience
• Location Borno , Sokoto , Yobe , Zamfara
• Job Field RFP / RFQ / EOI

Reference: NG/GISCOR/VEHICLERENTAL/FWA/2026/10/001

Issue Date: 6 October 2026

Closing Date: 27 October 2026 at 11:59 PM

Contract Duration: 12 Months with the Possibility of Extension for another 12 Months

Background

GISCOR requires qualified vehicle rental providers to support humanitarian and development operations across Northeast and Northwest Nigeria. The objective is to establish a framework agreement with capable vendors for timely and cost-effective transportation services.

Scope of Work

Provide sedans, SUVs, Hilux vehicles, buses, vans, cargo trucks and drivers where required. Vehicles must be insured, licensed, roadworthy and available for field deployment, monitoring visits, logistics support, assessments and emergency response activities.

Detailed specifications are provided in the bidding document which can be downloaded via this link:

Eligibility

Bidders must be legally registered, possess relevant experience, maintain adequate fleet capacity and demonstrate operational capability.

Bid Submission

Technical and Financial proposals must be submitted separately. All documents must be signed and stamped by an authorized representative.

Administrative Evaluation (Pass/Fail)

Requirement Evidence Required

Bid submitted before deadline Submission Record

Signed Bid Submission Form Completed Form

CAC Registration CAC Certificate

Active Company Status CAC Status Report

Tax Registration Tax clearance/TIN Certificate

Any bidder failing one administrative requirement shall be disqualified.

Technical Evaluation (Pass/Fail)

Requirement Evidence Required

Company Profile What the company does. A two-to-three-page documents

Three similar contracts Contracts or Purchase Orders within the last three years. On you company’s letter head share a list of your professional references.

Vehicle Inventory Updated Vehicle Inventory

Vehicle Ownership Vehicle Documents or Lease. Please provide an MOU with the third-party company in case of lease

Insurance Coverage Insurance Certificates

Roadworthiness Roadworthiness Certificates

Qualified Drivers CVs and Driving Licences

Emergency Response Capacity On your company letter head kindly confirm readiness to respond to emergency and commitment to replace vehicle in less then 24hrs

NOTE: The insurance certificates, roadworthiness certificates and driving licences submitted must be valid for the vehicles and drivers proposed.

Please note that failure to meet any mandatory technical requirement will make a bidder technically non-responsive and exclude them from the financial evaluation.

Financial Evaluation

Only bidders that have successfully passed the Administrative and Technical Evaluation stages shall proceed to the Financial Evaluation.

The Financial Evaluation Committee shall review all financial proposals to verify completeness, accuracy, competitiveness, and value for money. The evaluation shall be based on the rates provided in the Financial Offer Form.

The Committee may undertake the following during financial evaluation:

• Verification of arithmetic accuracy of quoted rates.
• Confirmation that all requested vehicle categories have been priced.
• Assessment of overall cost competitiveness.
• Comparison of rates against prevailing market conditions.
• Verification that quoted rates include all associated costs as required in the solicitation documents.

Financial Evaluation Outcome

Following the completion of the financial evaluation, the Evaluation Committee shall recommend the bidder(s) offering the most advantageous financial proposal and best overall