Internal Order coordinator

Position Description

Scope of the Position:

• Dating order in Ariba for SHOCS and manage ASN.
• Create NAFTA drop shipment documents in SAP and work on GR and PGI.
• PTA number management, secure goods are shipped on time.
• Select the right forwarder when the volume reaches the agreed volume with forwarders.
• Shipping status follow-up and tracking with PBI report supporting.

Day to Day Responsibilities:

1. End to end logistic management based on Incoterm.

• Understand the end-to-end logistic flow between each regions and plants.
• Understand the volume and weights to the cost impacts.
• Coordinate with IM plants for fast delivery.

2. Overall documents management through SAP and Ariba system

• Date PO in Ariba, update the confirmed delivery date once it changes. Ensure data can be updated in real-time with 100% accuracy
• Follow drop shipment process in SAP and create NAFTA documents on time.
• GR and PGI in SAP system under plant 8004.
• ASN maintenance when goods are ready for shipment.

3. Collaborate with Supply Chain and sourcing to ensure accurate delivery performance at lowest cost.

• Use right service level to meet the delivery date request with cost effectiveness.
• Map the forwarder service level and ask for improvement when deviation happens.
• Work with Supply Chain team to expedite the shipment when customer asks.

4. Establish scorecard for our managed forwarders and continuous improvement.

• Setup scorecard for our forwarder and manage on monthly basis.
• Work with packing and logistic team to drive cost reduction initiatives.
• Process improvement from end to end.

5. Reporting:

• Shipping reports and its status.
• Logistic spending.
• Service level.

Reporting Structure:

Order management team

Direct reports:

Order management manager

Education & Experience

• Bachelor’s degree in English, logistics
• At least 2 years’ experience at logistic related positions and project management is a plus.
• Having experience working in a multinational company is a plus

Required Skills

• Fluent English speaking/writing is a must

• Good project management skill.

• Impeccable attention to detail, passion for processes improvement, systems and data handling

• Working experience in ERP system, SAP or other systems.

• High sense of responsibility and initiatives, self-motivated, good team player and the ability to work with a wide cross-section of people in various locations.

• Comfortable in a fast-paced, multi-tasked, high-energy environment

• Flexibility to work across multiply time-zone in multiple languages, flexibility to balance the working time between US calendar and Chinese calendar.

• Desired Skills

• Ability to think strategically and execute methodically.

• Soft Skills

• Good communication and negotiation skill.

• Good understanding of culture different between different countries.

• Other Information

• What have you done to date to fill this position?

• NA

• Do you have an identified candidate?

• NA

• Travel Requirements: (National/International; 0-100%)