Internal Auditor

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E-Terra Technologies Limited is a pioneering Nigerian end-to-end electronic waste (e-waste) management and secure data destruction company established in 2013, with its head office in Surulere, Lagos.

We are recruiting to fill the position below:

Job Title: Internal Auditor

Location: Surulere, Lagos

Employment Type: Full-time

Job Purpose

• The Internal Auditor is responsible for providing independent, objective assurance and advisory services to E-Terra Technologies Limited on the effectiveness of its internal controls, risk management processes, financial and operational procedures, and compliance with applicable laws, regulations, company policies and contractual obligations.
• The role is designed to safeguard company assets, promote financial integrity, prevent and detect fraud, identify operational inefficiencies, verify the accuracy of financial and operational records, and ensure that company resources are used economically, efficiently and effectively.
• Considering E-Terra Technologies Limited's involvement in electronic waste management, recycling, material recovery and environmental sustainability, the Internal Auditor will also assess controls over inventory, electronic waste materials, recovered commodities, procurement, equipment, logistics, facility operations, regulatory obligations and related revenue streams.
• The successful candidate must demonstrate professional independence, integrity, analytical ability, sound judgement and a strong commitment to confidentiality and accountability.

Key Duties and Responsibilities

Internal Audit Planning and Execution:

• Develop and implement a risk-based annual internal audit plan for review and approval by the appropriate authority.
• Conduct periodic audits of the company's financial, operational, administrative and commercial activities.
• Perform audit assignments in line with approved audit procedures, professional standards and established company policies.
• Review departmental processes to identify weaknesses, inefficiencies, control gaps and areas of potential financial exposure.
• Conduct walkthroughs, interviews, document reviews, sample testing and substantive verification of transactions.
• Evaluate the adequacy and effectiveness of internal controls, approval processes and segregation of duties.
• Prepare audit work papers, supporting schedules and evidence sufficient to substantiate audit findings.
• Conduct special audits, investigations and management-requested reviews when authorized.
• Ensure audit engagements are completed within approved timelines and communicate significant findings promptly.
• Maintain appropriate independence and objectivity throughout all audit assignments.

Financial Audit and Accounting Controls:

• Review financial transactions, accounting records, journals, ledgers, bank reconciliations and supporting documentation.
• Verify the accuracy, completeness, validity and appropriate authorization of payments, receipts, expenses and other financial transactions.
• Examine cash management, bank transactions, petty cash, advances, reimbursements and other disbursements.
• Review accounts payable and receivable, customer balances, supplier balances and outstanding obligations.
• Assess compliance with approved budgets, expenditure limits, delegated authorities and financial policies.
• Verify the adequacy of supporting documents for payment requests, purchase orders, invoices and expense claims.
• Review payroll controls, employee-related payments, statutory deductions and reconciliations in coordination with the responsible departments.
• Examine revenue recognition, invoicing, collections, credit notes and outstanding customer balances.
• Identify unusual transactions, duplicate payments, unsupported expenses, unexplained variances and potential financial irregularities.
• Provide practical recommendations to improve financial reporting, transaction processing and accountability.

Procurement and Vendor Management Audit:

• Review procurement activities to ensure compliance with approved procurement policies and authorization procedures.
• Verify the existence of appropriate requisitions, quotations, purchase orders, approvals, invoices and delivery documentation.
• Assess the transparency and fairness of vendor selection and supplier engagement processes.
• Review supplier onboarding, vendor records, contract documentation and conflict-of-interest declarations where applicable.
• Compare purchase prices, quantities and specifications against approved purchase orders and delivery records.
• Identify potential procurement fraud, inflated pricing, duplicate orders, fictitious vendors, unauthorized purchases and irregular payments.
• Examine contract variations, advance payments, supplier balances and procurement exceptions.
• Review vendor performance documentation and the effectiveness of procurement controls.
• Report procurement irregularities and recommend appropriate corrective actions.

Inventory, Warehouse and Asset Management Audit:

• Conduct periodic physical verification of company assets, equipment, inventory and other accountable resources.
• Reconcile physical inventory counts with stock registers, warehouse records and accounting balances.
• Review controls over the receipt, storage, movement, transfer, processing and dispatch of materials.
• Examine records relating to electronic waste received, processed, dismantled, sorted, recovered, stored and dispatched.
• Verify quantities, weights and supporting records for incoming e-waste, recovered materials and outbound recyclable commodities.
• Review weighbridge records, delivery notes, gate passes, stock movement records and other relevant operational documentation, where applicable.
• Investigate unexplained stock discrepancies, losses, damage, unauthorized disposals and potential diversion of materials.
• Assess controls over company vehicles, machinery, IT equipment, tools and other fixed assets.
• Verify asset tagging, maintenance records, custody assignments, depreciation schedules and approved disposals.
• Recommend measures to minimize wastage, stock losses, asset misuse and operational leakage.

Revenue Assurance and Commercial Audit:

• Review the completeness and accuracy of revenue generated from the company's products, services, recovered materials and other approved business activities.
• Verify that sales and service transactions are properly authorized, documented, invoiced and recorded.
• Reconcile sales records, dispatch documentation, delivery confirmations, customer invoices and payment receipts.
• Review pricing approvals, discounts, credit notes, customer credit terms and revenue adjustments.
• Assess controls over customer collections, outstanding receivables and credit exposure.
• Identify revenue leakage, unrecorded sales, unauthorized discounts, underbilling and discrepancies between materials dispatched and amounts invoiced.
• Evaluate the reliability of commercial performance reports and supporting records.
• Recommend improvements to revenue protection, receivables management and commercial controls.

Operational, Regulatory and Environmental Compliance Audit:

• Assess compliance with applicable Nigerian laws, regulatory requirements, contractual obligations and internal company policies relevant to the business.
• Review whether operational activities are performed in accordance with approved procedures and delegated authority.
• Examine available records relating to permits, licenses, regulatory submissions, inspection reports and statutory obligations.
• Evaluate controls over health, safety, environmental protection and operational risk in coordination with the responsible departments.
• Review documentation supporting e-waste handling, material recovery, storage, transportation and recycling processes.
• Verify that reported environmental and operational performance information is supported by reliable evidence.
• Review incident reports, corrective-action records and follow-up on identified safety or environmental non-conformities.
• Identify potential regulatory, contractual, financial and reputational risks arising from control weaknesses.
• Escalate material compliance failures to management and the appropriate governance authority.
• Avoid assuming the responsibilities of operational or compliance managers whose activities are subject to independent audit.

Fraud Prevention, Detection and Investigation:

• Evaluate fraud risks across finance, procurement, inventory, payroll, revenue, logistics and other high-risk activities.
• Review controls designed to prevent asset misappropriation, bribery, conflicts of interest, falsification of records and unauthorized transactions.
• Examine unusual transaction patterns, suspicious supporting documents, unexplained balances and reported irregularities.
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