Intern Editorial Administration

Intern Editorial Administration

Intern Editorial Administration

Job Description

We believe in bold ideas, diverse perspectives, and the drive to transform knowledge into impact. Here, your curiosity fuels progress, your voice shapes innovation, and your ambition helps redefine what’s possible within science and learning. We are a culture that obsesses over impact, challenges, and drives what’s next to power infinite possibilities for our customers, colleagues and society at large.

About the Role

This role will be primarily to support our editorial books team; we are looking for a motivated working student to assist with administrative processes related to author data management and book publications. You will receive training on the job by senior editorial assistants and report into the Associate Publisher. The working hours of this fixed-term position (12 months) are 8.75 hours/week in the Weinheim office location; a hybrid work model is possible after initial training.

Key Responsibilities & Duties

• Entering and maintaining author, editor, and project data in our Customer Relationship Management (CRM) system
• Preparing Copyright Transfer Agreements (CTAs) for book chapters
• Managing the electronic distribution and follow-up of CTAs
• Coordinating the shipment of complimentary copies upon publication
• Providing general administrative support to the editorial team
• Communicating with authors and editors in German and English
• Manage high-volume data input while ensuring accuracy, completeness, and compliance with company standards.
• Willingness to support the editorial team beyond the responsibilities outlined above, if required

Required Qualifications

• Currently enrolled at a university
• Organized and reliable working style
• Excellent written and spoken German and English skills
• Confident use of standard PC applications and willing to quickly learn new IT systems
• Strong communication skills and a professional, friendly manner
• Customer-oriented mindset and enjoyment of organizational and administrative tasks

Wiley / Company Overview

We power infinite possibilities.

For more than 200 years, we've transformed knowledge into discoveries that shape the world. Today, our global team of innovators, creators, and experts is driving what's next in science, education, and publishing—creating impact that reaches everywhere.

We're not just observers of progress. We're the ones accelerating scientific breakthroughs, advancing learning, and sparking innovation that redefines entire fields and improves lives.

Here, your talent matters. Your ideas have room to grow. And your work creates breakthroughs that can change everything.

Wiley is an equal opportunity/affirmative action employer. We evaluate all qualified applicants and treat all qualified applicants and employees