About this role
Job title: Information Management Specialist/Records Specialist
About the Role Taft is seeking an Information Management Specialist/Records Specialist to support the Information Governance program. The role directly supports attorneys, case teams, and administrative staff in managing client and firm information per firm standards and processes. This position offers an introduction to information management in the legal environment with opportunities for growth within Taft.
What You'll Do
- Support the IG Operations Manager in implementing Taft’s IM standards and processes in assigned office(s).
- Ensure all onsite containers are indexed and located within the firm’s information tracking application, iCompli.
- Process requests from legal case teams for containers and barcodes.
- Manage all locations designated to the custody of the onsite IM Specialist(s).
- Assist Taft’s Matter Mobility team in processing physical information into and out of any assigned office(s).
- Collect all physical information associated with a client’s request to transfer the information.
- Review per firm standards and memorialize results in iCompli.
- Index physical information provided to Taft into iCompli.
- Assist Taft’s Retention/Disposition team in processing physical information identified as eligible for destruction.
- Collect all physical information identified for destruction.
- Review per firm standards and memorialize results in iCompli.
- Provide required metrics on office(s) IM activities.
- Support firmwide IM training to office personnel.
- Collaborate with the IG Operations Manager and other IM Specialists to improve operations for the firm and assigned office(s).
- Assist with other duties, as assigned.
What We're Looking For
- Bachelor's degree or 2-3 years of professional services experience.
- Excellent computer skills – high proficiency with Microsoft Office products (Word, Excel, PowerPoint, Outlook).
- Experience in Information Management (preferred).
- Ability to work independently and collaboratively with individuals at all levels and across all Taft offices.
- Superior communication skills and excellent attention to detail.
- Collaborative, team-oriented approach to work.
- Ability to lift 40 pounds.
Nice to Have
- Experience in Information Management (preferred).