Human Resources (HR) Coordinator

Human Resources (HR) Coordinator

We are looking for an organized and service-oriented Human Resources (HR) Coordinator to support daily people operations in Santa Clara, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages sensitive information with care, and enjoys keeping HR processes accurate and on schedule. The role will contribute across the employee lifecycle, helping create a smooth experience for employees, candidates, and internal stakeholders while maintaining dependable administrative support.

Responsibilities

• Coordinate employee onboarding and separation activities, including preparing documentation, arranging orientation logistics, updating systems, and communicating status changes to relevant teams.

• Maintain employee records and HR databases with a high degree of accuracy, ensuring personnel files and related information stay current and audit-ready.

• Draft and process employment documents such as offer letters, change notices, agreements, and other routine HR communications.

• Administer employee status updates including pay adjustments, promotions, transfers, reporting changes, and terminations in partnership with internal stakeholders.

• Support payroll operations by reviewing personnel updates, validating timekeeping details, and organizing payroll-related records before processing deadlines.

• Assist with benefits support by responding to employee questions, coordinating enrollments and life event changes, and working with external providers as needed.

• Oversee pre-employment and compliance activities such as background screening, employment verification, I-9 documentation, leave tracking, required acknowledgments, and training follow-up.

• Manage shared HR communications channels, respond to routine employee requests, and escalate more complex matters to HR leadership when appropriate.

• Provide recruiting coordination through interview scheduling, candidate communication, offer support, and preparation for incoming hires.

• Contribute to HR projects, reporting, audits, and process improvement efforts while safeguarding confidential employee relations documentation.

• At least 3 years of experience in human resources, people operations, or a closely related HR support role.

• Demonstrated background handling onboarding, offboarding, benefits administration, payroll support, and employee record management.

• Strong organizational and administrative skills with close attention to detail and the ability to keep multiple workstreams moving effectively.

• Experience working with HRIS platforms, payroll systems, and applicant tracking tools.

• Clear written and verbal communication skills with a responsive and thorough approach to employee support.

• Ability to manage confidential information with sound judgment, discretion, and professionalism.

• Working knowledge of HR compliance practices, including employment documentation, background checks, and I-9 requirements.

• Proficiency with Google Workspace and Microsoft Office applications.

• TalentMatch®

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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