Human Resources Executive

SCOPE

Ensure that the responsibilities of the Human Resources Department are met, while maintaining a professional atmosphere, maintaining confidentiality and meeting the employment needs of our people.

Key Responsibilities

• OVERALL OBJECTIVES

The job of the Human Resources Executive is executed satisfactorily when:

• Provide support to supervisors and staff to develop the skills and capabilities of staff.

• Ensure that accurate job descriptions are in place.

• Provide advice and assistance with writing job descriptions.

• Provide advice and assistance when conducting staff performance evaluations.

• Identify training and development opportunities.

• Provide basic counseling to staff who have performance related obstacles.

• Provide advice and assistance in developing Human Resources plans.

• Set up personnel records for new employees and conduct orientation for new hires on a rotational schedule.

• Enroll employees in the various benefits programs, assist them with any benefits changes, concerns, problems or questions, acting as a corporate liaison

• Act as backup for the Human Resources Supervisors functions to ensure that all duties are completed in a timely manner

• Assist with the payroll office functions.

• 2. Monitor staff performance and attendance activities

• Monitor daily attendance.

• Investigate and understand causes for staff absences.

• Recommend solutions to resolve chronic attendance difficulties.

• Provide basic counseling to staff that have performance related obstacles.

• Provide advice and recommendations on disciplinary actions.

• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity.

• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys

• 3. Coordinate staff recruitment and selection process in order to ensure a timely organized

• And comprehensive procedure is used to hire staff.

• Provide advice and assistance to supervisors on staff recruitment.

• Ensure that all vacancies are posted on Kempinski’s recruitment web-site.

• Schedule and organize interviews.

• Participate in applicant interviews.

• Conduct reference checks on possible candidates.

• Inform unsuccessful applicants.

• Conduct exit interviews.

• 4. Provide information and assistance to staff, supervisors and Council on Human Resources and work related issues.

• Explain any provisions of the HUMAN RESOURCES policy.

• Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.

• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.

• Assist in developing and implementing a Human Resources plan and personnel management policies and procedures.

• Promote workplace safety.

• Provide advice and assistance to staff and management on pay and benefits systems.

• Assist employees with any general questions and concerns, referring them to the proper channels for assistance if necessary, maintaining strict confidentiality.

• Produce informational programs for all employees’ reference corporate programs and enrollment such as Annual Enrollment, Stock Purchase, and Profit Sharing Programs.

• 5. Laws, Regulations and policies

• Makes sure to follow all applicable HR laws.

• 6. Security Health and safety

• Ensures that all employees follow safety rules and procedures.

• Ensures to follow all H&S procedures as stipulated by law and hotel's policy.

• Supports in any H&S training and policy making.

Skills, Knowledge and Expertise

NATIONALITY: Eligible for a working permit in Malta.

EDUCATION: A minimum of a Bachelor degree, ideally in a related area.

EXPERIENCE: To fill the position, the following is required:

• Three (3) years in a similar HR position within a luxury brand or similar.
• Ideally familiar with the Employment and Industrial Relations Act (Local Employment Legislation) or open to be trained in the area.

LANGUAGE: Ability to work and communicate in a multinational environment:

English – excellent oral and written skills Local language – beneficial Additional language - beneficial

COMPETENCIES: To fill this position the candidate must have:

Planning and organizational skills Verbal and written communication skills Problem Solving & Decision Making skills Be familiar with labour laws and regulations Be familiar with local social insurance policies Administration skills

TECHNICAL COMPETENCIES: Computer literacy:

Word and Excel PowerPoint Other HR systems

INDIVIDUAL CHARACTERISTICS: To fill this position the candidate must identify with the Kempinski core values, in addition they should be especially:

People Oriented Passionate for European luxury Entrepreneurial Self-confident Persuasive Ethical Quality oriented Well-presented