Human Resources Assistant

La Salle University Job Applicant Site

Position Details

Position Overview

Position Title Human Resources Assistant

Department 311200 - Office of Human Resources

Position Type Regular

Position Classification Full-Time, 12 months

Grant/Gift Funded (all or a portion)? No

If Temporary or Grant Funded, Start Date and End Date

Position Description/Posting Details

Posting Number S1480P

Position Summary

The Human Resources Assistant serves as the initial point of contact for employees and visitors to the Office of Human Resources (HR) providing the first level of information and support related to all HR services. The HR Assistant coordinates the onboarding process for all new hires including students and part-time and full-time faculty and staff. In addition, the HR Assistant supports the processing of the University’s bi-weekly payroll. The HR Assistant is also responsible for general office coordination, filing and scanning, and management of the offices’ student workers.

Essential Duties

• Serves as first level of information and support for visitors, callers, and emails that come into the main HR email address and phone number providing general information and support related to benefits, employment, leaves, and employee relations. Refers more complex questions and issues to other team members in a timely manner.
• Prepares offer letters and coordinates required employment-related new hire forms with new hires.
• Collects and reviews employment-related new hire forms for completeness, verifying and copying documents such as the identification for the I-9 and appropriate background checks and screenings before setting up new hires.
• Enters new hires in Banner.
• Assists in bi-weekly payroll processing and checking which includes new hires, employee changes, one-time pays, new benefit enrollments, benefit changes and terminations.
• Maintains all electronic and paper files for employee lifecycle (new hires, current employees, terminations, and retirees), including responsibility for scanning and filing.
• Serves as the initial point of contact for the student hiring process which includes completing new hire paperwork, completion of student hiring forms and setup in Banner.
• Processes all written employment verification requests and PA new hire reporting in a timely manner.
• Completes initial time-sensitive responses for Unemployment Compensation and Worker’s Compensation claims.
• Is responsible for supporting the applicant tracking and onboarding system, including but not limited to, answering hiring manager and applicant questions and utilizing the system to send reminders. Assists walk-in applicants with using the on-line employment system.
• Supervises the Office of Human Resources student workers including training, approving payroll, and complying with federal mandates for work-study.
• Handles sensitive and confidential information appropriately and understands departmental procedures and how they relate to divisional/University procedures in order to refer complex inquiries to the appropriate internal or external constituent.
• Processes, distributes, and prioritizes incoming and outgoing daily mail, with special attention to any regulatory, confidential and/or time-sensitive mail.
• Provides general coordination of the office, including keeping the reception area, workroom and conference room orderly, assisting with scheduling of the HR conference room, being aware of other staff members’ schedules, and maintaining general order in a busy office.
• Maintains inventory of supplies and follows up on maintenance requests for the physical space and for office equipment including the copier, scanners, and printers.

Secondary Responsibilities

• Provides backup administrative support for all HR functional areas as needed, including coordination of projects such as mailings and preparing packets of materials.
• Leads projects or research as requested by the VP, Director, HRIS Manager or Assistant Directors.
• Assist with HR special events (i.

Benefits

• Fair, flu shot clinics, and any others).

• Other duties as assigned.

• of Direct Reports

• 0

• Required Qualifications

• A Bachelor’s degree from an accredited institution and a minimum of two years of administrative support experience in a Human Resources or customer-focused office or an equivalent combination of education and experience.

• Intermediate skill level in Word, Excel, PowerPoint, and internet search software relevant to the position. Intermediate skills in function specific database software (e.g., Banner).

• Excellent communication skills (i.e. grammar, vocabulary) – verbal and written – to be applied to telephone communications and to written communications such as email, letters, and memos.

• Demonstrated high level of organizational, communication and customer service skills.

• Competent in the use of office machines, including multi-line telephone system, fax machine and copier.

• Preferred Qualifications

• Experience with Ellucian Banner and/or PeopleAdmin.

• Prior work experience in a Human Resources office.

• Physical Requirements and/or Unusual Work Hours

• This is an in-person, campus-based position requiring regular on-campus presence to support daily Human Resources operations, provide assistance to employees and applicants, and ensure timely delivery of HR services.

• Visual acuity to the level of being able to read computer screen and perform data entry.

• Need to be able to use a keyboard (minimally partial manual dexterity).

• Some overtime hours may be required during the peak times.

• Special Instructions to Applicant

• Our Commitment to an Inclusive Community

• La Salle University is committed to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, equitable, and supportive working and learning environment. We encourage individuals to apply who bring diverse perspectives and experiences, and who are dedicated to helping create an inclusive community for all.

• Employee Benefits

• La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees’ dependents (after completing the required years of service).

• Additional Position Information

• The La Salle University Office of Human Resources is currently reviewing its staffing structure to ensure alignment with the evolving needs of the University. The responsibilities outlined in this posting reflect the anticipated needs of the position; however, some duties may be refined as the staffing model is finalized. Any potential adjustments will be discussed with candidates during the interview process, as appropriate.

• Posting Information

• Application Open Date

• 10/23/2026

• Application Close Date

• Application Open To

• Internal and External Applicants

• Documents Needed to Apply

• Required Documents

• Cover Letter/Letter of Interest

• Resume/Curriculum Vitae

• Optional Documents

• Supplemental Questions

• Required fields are