Human Resources Administrator M/F

Job title: Human Resources Administrator M/F

About the Role The Human Resources Administrator will provide comprehensive administrative support across HR functions from the Durban office, ensuring efficient recruitment, onboarding, document management and compliance while supporting HR Managers and maintaining accurate employee records.

What You'll Do

• Maintain and secure employee files, compensation details and disciplinary records, ensuring accuracy, confidentiality and compliance with company policies.
• Process payroll data, manage HR metrics, provide employee information (leave, schedules), and liaison with vendors to administer benefits.
• Respond promptly to HR queries, issue employment confirmations, distribute payslips, and foster open communication.
• Advertise vacancies, screen CVs, coordinate interviews and background checks, and manage new hire onboarding, induction programs and IT setups.
• Assist with organising training sessions, track attendance, assist during sessions, and support HR projects such as job fairs and recruitment events.
• Process resignations, coordinate termination paperwork and exit interviews, and analyze turnover trends.
• Compile HR reports (KPIs, turnover, training outcomes), prepare documentation for audits, and ensure accurate filing and archiving.
• Manage expense forms, vendor setup, and invoice processing.
• Apply Kaizen principles, conduct root cause analyses, and identify opportunities for process improvement.
• Demonstrate role model values of diversity, transparency and ethical conduct in daily interactions.

What We're Looking For

• Matric, HR Diploma or HR Degree (preferred).
• Minimum 2 years related HR Admin experience.
• Proficiency in Microsoft Office and strong written/verbal communication skills.
• Ability to process payroll data and HR metrics; knowledge of HR policies, confidentiality and compliance.
• Strong organizational skills with attention to detail; ability to multitask and meet deadlines.
• Experience in recruitment: advertising vacancies, screening CVs, coordinating interviews and background checks; onboarding and IT setups.
• Experience in organizing training sessions and supporting HR projects; willing to assist during events.
• Ability to analyze turnover trends, prepare HR reports and support audits.
• Collaborative, adaptable, resilient and ethical in all interactions.