Human Resource Assistant / Personal Assistant

Human Resource Assistant / Personal Assistant

Location: Abuja (FCT)

Employment Type: Full-time

Department: Human Resources

Reports To: Managing Director

Job Summary

• The Human Resource Assistant supports the HR department in carrying out daily human resource activities, including recruitment, employee documentation, onboarding, attendance management, staff welfare, and HR administration.
• The role ensures that employee records are properly maintained and that HR policies and procedures are implemented effectively.

Key Responsibilities

Recruitment and Selection:

• Assist in preparing and posting job advertisements.
• Receive, review, and organise applicants’ CVs.
• Schedule interviews and communicate interview details to candidates.
• Maintain an updated database of applicants.
• Assist with reference checks and recruitment documentation.

Employee Documentation and Records:

• Maintain accurate and up-to-date employee files and records.
• Prepare offer letters, appointment letters, deployment letters, and other HR documents as assigned.
• Ensure employees complete all required documentation during resumption and onboarding.
• Update the employee database with staff information, job titles, departments, and other relevant details.
• Maintain the confidentiality and security of employee records.

Onboarding and Orientation:

• Assist with the onboarding of newly employed staff.
• Ensure new employees complete the necessary documentation.
• Coordinate staff orientation and introduction to company policies.
• Follow up with relevant departments to ensure new employees are properly integrated.

Attendance and Leave Management:

• Monitor and maintain daily staff attendance records.
• Assist in tracking lateness, absenteeism, and leave applications.
• Update leave records and attendance reports.
• Report attendance irregularities to the HR Manager for appropriate action.

Employee Relations and Welfare:

• Respond to routine employee enquiries and direct complex issues to the HR Manager.
• Assist in organising staff engagement activities, training programmes, and team-building events.
• Support the implementation of employee welfare initiatives.
• Assist in documenting employee complaints and disciplinary matters.

HR Administration and Reporting:

• Prepare HR reports, memos, and other administrative documents.

• Assist in preparing monthly HR reports and staff statistics.

• Support performance appraisal exercises and training activities.

• Maintain proper filing systems for physical and electronic HR records.

• Perform other HR-related duties assigned by the HR Manager.

• Key Performance Indicators (KPIs)

The performance of the Human Resource Assistant will be measured by:

• Employee Records Accuracy: Percentage of employee files that are complete and up to date.

• Recruitment Support: Timeliness in scheduling interviews and processing recruitment documents.

• Onboarding Efficiency: Completion of required onboarding documentation for new employees.

• Attendance Reporting: Accuracy and timeliness of staff attendance reports.

• HR Documentation: Timely preparation and filing of HR documents.

• Employee Support: Responsiveness to employee enquiries and requests.

• Policy Compliance: Adherence to company HR policies and confidentiality requirements.

• Reporting: Timely submission of assigned HR reports.

• Qualifications and Requirements

• Minimum of an OND or HND in Human Resource Management, Business Administration, Industrial Relations, or a related field.

• Previous experience in an HR or administrative role is an advantage.

• Good knowledge of basic HR practices and procedures.

• Proficiency in Microsoft Word, Excel, and email management.

• Excellent verbal and written communication skills.

• Strong organisational and record-keeping abilities.

• High level of confidentiality, integrity, and attention to detail.

• Ability to multitask, work under pressure, and meet deadlines.

• Good interpersonal and problem-solving skills.

Required Skills

• Recruitment and interview coordination.
• Employee record management.
• Communication and interpersonal skills.
• Report writing and documentation.
• Time management and organisation.
• Microsoft Office proficiency.
• Confidentiality and professional ethics.
• Teamwork and attention to detail.

Working Relationships:

• The Human Resource Assistant will work closely with the Managing Director, employees, and job applicants to ensure the smooth running of HR operations.

Application Closing Date

31st October, 2026.