Human Resource Assistant

Fieldforce Solutions Limited

Fieldforce Solutions Limited is a local Kenyan agency that provides Experiential Marketing, Branding and Field Force Management Services.

Human Resource Assistant

Job Type Full Time Qualification Diploma , Professional Certificate Experience 3 years Location Nairobi Job Field Human Resources / HR

Salary: Up to KSh 50,000 per month

We are seeking a reliable, organized and detail-oriented HR Assistant to support the day-to-day human resource functions of the organization. The successful candidate will assist with HR administration, employee records, attendance and leave management, payroll support, recruitment and general employee-related matters.

This is an opportunity for an HR professional with practical experience who is looking to further develop and apply their skills in a dynamic working environment.

Key Responsibilities

• HR Administration

• Maintain and update employee records, contracts and personnel files.

• Assist in preparing HR letters, memos, reports and other documentation.

• Support the implementation and administration of HR policies and procedures.

• Maintain confidentiality of employee and company information.

• Attendance and Leave Management

• Monitor and maintain employee attendance records.

• Track leave applications, balances and related documentation.

• Prepare attendance and leave reports as required.

• Payroll Support

• Assist in compiling payroll information, including attendance, overtime and other relevant payroll inputs.

• Ensure payroll information is accurate and submitted on time.

• Respond to routine employee payroll queries and escalate complex matters where necessary.

• Recruitment and Onboarding

• Assist with job advertisements and initial screening of applicants.

• Coordinate interviews and communicate with candidates.

• Assist with the preparation of onboarding documentation and induction of new employees.

• Employee Support and HR Coordination

• Serve as a first point of contact for routine HR-related queries.

• Assist in employee welfare and engagement activities.

• Support communication between HR and other departments.

• Assist with other HR-related duties as assigned.

Qualifications and Experience

• Diploma or equivalent qualification in Human Resource Management.

• Minimum of 3 years' relevant experience in HR, preferably covering HR administration, employee records, payroll support and recruitment.

• CHRP (K) qualification or ongoing studies will be an added advantage.

• Basic understanding of HR administration, payroll processes and employment practices in Kenya.

• Proficiency in Microsoft Word, Excel and Outlook.

• Good organizational and time-management skills.

• Good communication and interpersonal skills.

• High level of accuracy, discretion and attention to detail.

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