HRIS Analyst, I

HRIS Analyst, I

HRIS Analyst

Assist with the administration, maintenance, and support of Human Resource Information Systems ( HRIS ) and related systems supporting Human Resources operations. Perform routine system maintenance, data audits, troubleshooting, and data corrections to ensure the accuracy, integrity, and consistency of employee, job, payroll, benefits, and organizational data.

Responsibilities include creating and maintaining affiliate IDs, establishing timecard approver access in MyTime, reviewing and correcting employee job data based on Manual Request ePAFs, maintaining PeopleSoft department data, and executing scheduled queries and processes to support payroll, benefits, compliance, and HR operations. Analyze discrepancies across HR systems, identify root causes, determine appropriate corrective actions, and coordinate with departments and other institutional partners to resolve issues.

The position requires strong analytical skills, exceptional attention to detail, an understanding of the relationships between employee job data, benefits eligibility, and paycheck processing, and the ability to handle sensitive employee information accurately and confidentially. Communicate with departments to clarify incomplete or inconsistent requests and follow established procedures, policies, and approval requirements before making changes to employee records.

This is an entry-level position in the General Professional track. Work assignments are performed under close supervision, with limited latitude for independent judgment and escalation of complex or ambiguous issues to senior HRIS staff or management.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

• HRIS Analyst – Responsibilities

• HRIS Data Integrity and Auditing: Run daily and pay-period queries to identify data discrepancies; analyze results, research issues, make appropriate corrections, and validate data accuracy across HR, Benefits and Payroll functions

• Manual ePAF Processing: Review and interpret manual employment requests, determine necessary job data corrections, assess potential impacts on payroll and benefits, obtain departmental clarification as needed, and secure required faculty permission before processing faculty requests.

• Affiliate IDs: Create and maintain affiliate IDs in accordance with institutional affiliate identification procedures, including reviewing existing records and performing appropriate searches to help prevent duplicate IDs.

• PeopleSoft Department Maintenance: Maintain department table data, including department status, locations, and managers.

• Duplicate ID Resolution: Research potential duplicate employee, affiliate, and student IDs and coordinate with Hospital IS and the Registrar’s Office to determine appropriate resolution and authorized deletion.

• Payroll, Benefits, and Compliance Processes: Assist with fiscal-year contract data cleanup, adding COBRA beneficiaries as needed for ACA processing, and process wellness file every pay period.

• HRIS Application Support: Assist with HRIS system maintenance, troubleshooting, testing, data corrections, documentation, and process improvements to support accurate and efficient HR operations.

• Customer Service and Compliance: Communicate with departments and institutional partners to resolve data issues, obtain missing information, and clarify requests. Protect confidential information and follow established policies, approval requirements, and processing deadlines.

• Other

Duties

• Perform related duties as assigned.

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

• Minimum Qualifications

• EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

• HRIS Analyst, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience working with an HRIS system or a master’s (or equivalency) degree.

• Requires moderate skill set and proficiency in discipline. Prior experience as an HRIS Analyst.

• Strong analytical critical-thinking, and problem-solving skills, with the ability to identify data discrepancies, evaluate possible causes, and determine appropriate corrective actions

• Strong organizational skills and the ability to manage recurring daily, pay-period, and fiscal-year assignments within established deadlines.

• Ability to learn and support HRIS applications, system processes, data queries, and established operational procedure.

• Excellent communication and interpersonal skills

• Preferences

• Prior experience with an ERP – Examples: PeopleSoft, Oracle, Workday.

• Type Benefited Staff

• Special Instructions Summary

• Additional Information

• The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

• This position may require the successful completion of a criminal background check and/or drug screen.

• The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

• Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

• Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

• To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

• Online reports may be submitted athhttps://oeo.utah.edu

• https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

• As per University of Utah policy 5-108: Transfer of

Benefits

• Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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