HR Staffing Coordinator

HR Staffing Coordinator

• Job Type Full Time
• Qualification BA/BSc/HND
• Experience 3 years
• Location Nairobi
• Job Field Human Resources / HR

The successful candidate will be responsible for coordinating staff assignments across different projects, managing consultant availability and ensuring the right people are assigned to the right projects. The role will involve working closely with senior management, consultants and regional teams to support workforce planning, staffing reports and career development activities.

Key Responsibilities

• Coordinate staffing assignments across projects, ensuring consultants are allocated based on project requirements, availability, skills and career development needs.

• Work closely with senior management, consultants and regional staffing teams to understand upcoming projects, staffing needs and resource availability.

• Maintain accurate staffing records, monitor consultant utilisation and prepare weekly staffing reports, forecasts and performance analysis.

• Support workforce planning by identifying staffing gaps, monitoring project pipelines and recommending improvements to resource allocation and staffing processes.

• Coordinate onboarding and project assignments for new employees, working closely with HR and training teams to ensure smooth integration.

• Support career development activities, including preparing meeting materials, coordinating feedback and assisting with staff development discussions.

• Key Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Commerce or a related field.

• Minimum of 3 years’ experience in HR, staffing coordination, workforce planning or resource management, preferably within a professional services or consulting environment.

• Proven experience in staff scheduling, resource allocation, HR administration and managing multiple stakeholders in a fast-paced environment.

• Strong computer skills, with proficiency in Microsoft Excel, Word, PowerPoint and Outlook, and the ability to prepare and analyse staffing reports.

• Excellent communication, interpersonal and organisational skills, with the ability to work effectively with senior management and teams across different locations.

• Strong analytical and problem-solving skills, with a high level of professionalism, confidentiality and attention to detail. Experience working in a multinational or matrix-structured organisation will be an added advantage.

• Deadline for applications: 23/11/2026

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