HR Specialist

Position overview:

In collaboration with the HR Specialists team, the HR Specialist based in Geneva, will provide support across our different offices in EMEA.

• Support the employee life cycle; on-boarding, off-boarding, leave management, transfers, etc.

• Maintain accurate online records of employee information in our HRIS

• Prepare payroll input file for 3 regions, ensure accurate submissions and work closely with our team of payroll specialists.

• Act as a direct HR point of contact for employees queries related to various HR processes

• Support all the employee onboarding tasks; welcome emails, personal detail collection, arrange account creation

• Communicate and coordinate with new employees, from background screenings to first day paperwork and address new employee questions and requests in a timely manner

• Support offboarding process from resignation to final day; resignation acknowledgement emails, arrange account suspension/deletion, maintain employee files

• Support immigration process in close collaboration with our move management team : working with our third-party immigration law firm to coordinate visa applications (employment visa and travel visa), issue Company letters and track progress

• Monitor the HR EMEA inbox, to ensure timely response to inquiries

• Issue employment confirmation letters and reference requests

• Collaborate with global HR team members across regions

• Participate in global projects where needed

Required Qualifications

• Bachelor’s degree or equivalent with 1-2 years’ generalist experience

• Strong prioritization, and time and stress management skills

• Self-motivated, disciplined and rigorous individual with analytical skills

• Strong interpersonal skills

• Solution-focused problem solver with the ability to think critically and independently

• Strong team spirit and very strong adaptability and flexibility capacities, responsiveness, service-oriented mindset

• Proficiency with numbers and Excel

• Exposure and support of immigration in Switzerland appreciated

• Hands on experience with payroll appreciated

• Occasional travelling is required

• Experience with Workday (ideal but not required)

• Fluent in French (mother tongue) and English