HR Operations & Payroll Specialist

HR Operations & Payroll Specialist

Location: Mumbai, India

Category: Human Resources, EHS & Legal

widget: Regular

Remote: On-site

Job ID: 120386

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Description

• Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness and humility, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions that make people look and feel good. There’s much to learn and many to learn from, with more than 17,000 employees around the world to explore ideas and ambitions with. Dive into varied, flexible, and stimulating environments. Meet empowered professionals to partner with, befriend, and stretch your skills alongside. Every day, your energy, your creativity, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Role Summary

The HR Operations & Payroll Specialist is responsible for delivering accurate, compliant, and employee-centric HR operations and payroll services for the India workforce across manufacturing plants and corporate offices. The role requires strong expertise in Indian statutory compliance (including PF and Gratuity) and medical insurance administration, while operating within global HR frameworks and stakeholder expectations.

Key Responsibilities

• 1. Payroll Administration & Statutory Compliance

• Manage end-to-end monthly payroll processing for India employees, ensuring accuracy, timeliness, and adherence to global and local policies.

• Ensure compliance with Indian statutory requirements including Provident Fund (PF), Gratuity, ESI, Professional Tax, TDS, LWF, and applicable labour laws.

• Coordinate PF-related activities including enrolments, exits, transfers, UAN management, reconciliations, and filings.

• Manage Gratuity calculations, eligibility checks, accounting coordination, and employee communications, in line with statutory provisions and company policy.

• Liaise with Finance, tax consultants, and external vendors for payroll audits, reconciliations, and year-end processes..

• 2. Medical Insurance & Benefits Administration

• Administer Group Medical Insurance (GMC) and other employee insurance programs (GPA, GTL where applicable).

• Manage employee enrolments, additions, deletions, and endorsements in coordination with insurers and brokers.

• Support employees on policy coverage, claims processes, escalations, and renewals.

• Partner with Finance and brokers during policy renewals, claims analysis, and cost optimization discussions.

• Ensure alignment of benefits administration with global benefits guidelines and local practices.

• 3. HR Operations & Employee Lifecycle Management

• Manage HR operations across the employee lifecycle including onboarding, transfers, promotions, exits, and separations.

• Maintain accurate and confidential employee records in Success factors, ensuring data integrity and audit readiness.

• Prepare and issue letters towards HR documentation.

• Work with the vendors to ensure compliance with factory-related labour requirements, including documentation and statutory registers where applicable.

• 4. Stakeholder Management & Employee Support

• Act as a primary point of contact for employee queries related to payroll, PF, Gratuity, and medical insurance.

• Partner with HR Business Partners, Global /Regional CoEs, Finance, and Legal to deliver seamless services.

• Coordinate with external vendors including payroll providers, PF consultants, insurers, and auditors.

• 5. Process Excellence, Systems & Reporting

• Drive continuous improvement in payroll, benefits, and HR operations processes to enhance accuracy and efficiency.

• Support HRIS and payroll system implementations, enhancements, and data validations.

• Develop and maintain SOPs, compliance trackers, and audit documentation.

• Generate payroll, statutory, and benefits-related reports for management and global stakeholders.

Your professional profile includes:

• Bachelor’s degree in Human Resources, Commerce, Business Administration, or a related field.

• 4–7+ years of experience in HR Operations and Payroll in India.

• Strong exposure to manufacturing/plant environments and MNC/global HR frameworks.

• Hands-on experience managing PF, Gratuity, and Group Medical Insurance.

• Strong working knowledge of PF Act, Payment of Gratuity Act, ESI Act, and medical insurance practices.

• Experience with HRIS and payroll systems (e.g., SAP, Workday, SuccessFactors, Oracle, ADP).

• High attention to detail, confidentiality, and compliance orientation.

• Ability to manage peak periods (e.g., payroll closures, incentives, increments) with accuracy.

• Strong communication skills and ability to work with global and cross-functional stakeholders.

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• *LI-Y

• At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives.

• We value the different perspectives that come from diverse cultures, backgrounds, and experiences.

• Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow.

• Every essence of you enriches our world. Join us in making a difference together.

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