HR Operations – Payroll & Compensation

Adept Systems – HR Operations – Payroll & Compensation

Adept Systems is a Kenyan company established in 1994, providing a full range of management consultancy services in the areas of human resources

Job Purpose

• The role will oversee Payroll, Master Data management, and Business Intelligence (BI) functions within the HR function. You will play a pivotal role in managing end-to-end payroll processes, ensure the integrity of HR master data, and leverage HR analytics to provide actionable insights for strategic decision-making.

Key Responsibilities

• Oversee full-cycle payroll processing for both full-time and casual employees, ensuring accuracy and timeliness.

• Maintain and continuously update HR master data, guaranteeing its completeness, accuracy, and alignment with company policies.

• Drive the consistent adoption and effective use of HR tools and systems across all employee lifecycle stages.

• Analyze payroll data and trends, providing insightful reports and variance explanations to HR Business Partners, Line Managers, and Executive Committee.

• Support contract management activities including renewals, tracking deadlines, and maintaining thorough documentation.

• Maintain and safeguard comprehensive employee files, both physical and digital, ensuring data privacy and accessibility.

• Prepare, consolidate, and distribute monthly HR reports and analytics to enable informed decision-making.

• Coordinate HR-related projects, ensuring seamless communication and timely updates for all payroll changes.

• Facilitate statutory compliance processes, audits, and reporting requirements to meet legal and organizational standards.

• Manage employee separation procedures efficiently, ensuring all relevant payroll documentation is submitted promptly.

• Verify statutory and payroll deduction details to maintain compliance and payroll accuracy.

• Draft critical payroll-related documentation such as deduction letters and salary review communications.

• Provide detailed records of employee attendance, bonuses, and personal leave to support payroll preparation.

• Administer employee benefits programs, including insurance policies, to ensure seamless delivery and enrolment.

• Academic and Professional Qualifications

• Bachelor’s degree in HR Management, Business Administration, or related field.

• Certification in Data Analytics – Power BI, SQL, Tableau and related tools

• At least 3 years of relevant experience in HR operations, payroll, master data management, or related areas (manufacturing or agribusiness is an added advantage).

• Strong understanding of Kenyan labour laws and statutory deductions.

• Proficiency in HR systems (ERPNext experience is a plus).

• High attention to detail and confidentiality.

• Closing date September 30, 2026