HR & Immigration Transaction Assistant

Assala Gabon is a dynamic Oil and Gas Exploration and Production company committed to the sustainable development of its assets. We value a collaborative approach, promote diversity, and prioritize safety and integrity in all our operations.

As an HR Operations and Immigration Assistant, you will play a vital role in ensuring the efficient delivery of HR services and employee support across the organisation. Working closely with employees, managers, and external stakeholders, you will provide high-quality administrative support across a broad range of HR operations, maintain accurate employee records, and assist with immigration, benefits, and employee welfare processes. The role requires excellent organisational skills, attention to detail, and a commitment to delivering a positive employee experience.

• Respond to employee queries and requests, providing accurate, timely, and professional support.
• Maintain the accuracy, integrity, and confidentiality of employee data across HR information systems and personnel records.
• Provide administrative support across various HR processes, including employee benefits, company policies, school assistance, employee loans, and HR documentation.
• Support onboarding activities by preparing new starter documentation, sharing onboarding packs, and explaining company policies and procedures.
• Coordinate the transportation and shipment of employees’ personal effects where required.
• Assist with immigration and work authorisation processes, ensuring compliance with applicable regulations and company requirements.
• Process loan insurance requests and maintain associated records.
• Support employees with external loan applications and related administrative requirements.
• Ensure personnel medical records are accurately maintained and kept up to date in accordance with company procedures and data protection requirements.
• Coordinate the distribution and transportation of internal mail and documentation across company locations.
• Assist in the planning and coordination of employee engagement initiatives and corporate events
• Support HR projects, initiatives, and continuous improvement activities as required.
• Undertake additional HR and administrative duties as assigned to support the effective operation of the HR function.

Requirements

• Diploma in Administrative/HR Management with minimum 2 Years’ experience in a similar role

• Good communication skills to be used in the interactions with both managers and employees.

• Promote Assala Gabon values, behaviours and leadership qualities through open and honest discussion.

• Operate responsibly and safely.

• Good interpersonal skills

• Good organizational and time-management skills

• Ability to accompany change in the company.

• Pragmatism to be able to act and intervene concretely.

• Be a competent PC / desktop / network user. MS Office Products.

• Bi-lingual – French and English. Written and spoken.

• Well-developed interpersonal and communicating skills are essential.

• Knowledge of labor legislation

• Diploma or equivalent qualification in Human Resources, Business Administration, or a related field.

• Minimum of 2 years' experience in an HR, personnel administration, or similar support role.

• Strong verbal and written communication skills, with the ability to interact professionally with employees, managers, and external stakeholders.

• Excellent interpersonal skills and the ability to establish effective working relationships at all levels.

• Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.

• Demonstrated ability to support and adapt to organisational change in a positive and constructive manner.

• Practical and solution-oriented approach with the ability to address issues effectively and efficiently.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, with strong general IT skills.

• Fluent in both French and English, with excellent written and spoken communication abilities.

• Sound knowledge of labour legislation and HR administrative processes.

• Committed to operating responsibly, ethically, and safely in line with company policies and values.

• Ability to maintain confidentiality and handle sensitive employee information with discretion.

• Demonstrates the organisation's values, behaviours, and leadership principles through professionalism, integrity, and open communication.