HR & Compliance Officer

Location: Otan Ayegbaju, Osun State, Nigeria

Employment Type: Full-Time

Starting Salary: ₦300,000 Gross per Month

Working Hours: 8:00 AM – 5:00 PM

Career Level: Entry-Level / Early Career

About the Role

We are seeking a highly organised, discreet, and detail-oriented HR/Admin & Compliance Officer to support day-to-day Human Resources operations, office administration, and compliance coordination.

This role is suitable for an early-career HR professional who is disciplined with documentation, comfortable working with policies and procedures, and able to handle confidential employees and business information responsibly.

The successful candidate will support recruitment, onboarding, employee records, attendance and leave administration, office coordination, compliance registers, policy implementation, staff documentation, training records, and basic regulatory and audit-readiness activities.

The role requires someone who can work accurately, follow established procedures, maintain proper records, communicate professionally, and consistently follow up on assigned responsibilities.

Key Responsibilities

• HR Operations Support

• Support recruitment activities including job

• postings, CV screening and sorting, interview scheduling, candidate

• communication, and recruitment documentation.

• Prepare and maintain recruitment trackers and

• candidate records.

• Support employee onboarding and ensure onboarding

• checklists are completed accurately.

• Assist with preparation and documentation of

• employment contracts, offer letters, confirmation letters, policy

• acknowledgements, and other HR correspondence.

• Maintain accurate employee personnel files, both

• physical and electronic.

• Ensure employee records contain required documents

• including identification, contracts, qualifications, onboarding documents,

• leave records, confirmations, and disciplinary documentation.

• Track employee attendance, lateness, absence,

• leave, resumption, and other HR registers.

• Prepare attendance and leave summaries for payroll

• processing.

• Support probation tracking and confirmation

• processes.

• Assist with staff welfare coordination.

• Support basic employee-relations follow-ups as

• directed.

• Maintain confidentiality when handling employees

• records, compensation information, disciplinary matters, and other

• sensitive HR information.

• Draft and professionally format HR memos, notices,

• letters, confirmations, acknowledgements, and internal communications.

• Support exit documentation and employee off boarding where required.

• Vendor and Partner Compliance Documentation

• Data Protection and Confidentiality

• Incident and Non-Compliance Documentation

• Training

• and Certification Tracking Compliance Records and Audit Readiness

• Policy Administration

• Compliance & Policy Coordination

• Office Asset and Register Support

• Document Control and Filing

• Office Administration

• Attendance, Leave and Payroll Administration Support

• Employee Records and Documentation

• Recruitment and Onboarding Coordination

Requirements

• Education

• Candidates should possess a minimum of:

• HND or bachelor’s degree in human resources

• management, Business Administration, Public Administration, Law,

• Industrial Relations, Management, or another relevant discipline.

• Experience

• Approximately 2 years of relevant experience is preferred.

• Relevant NYSC or internship experience within an

• HR department may be accepted as part of the required experience.

• Experience involving administration, employee

• documentation, recruitment coordination, compliance support, or record

• management will be advantageous.

• Required Skills and Competencies

• The successful candidate should demonstrate:

• Strong written and verbal communication skills.

• Excellent attention to detail.

• Strong documentation discipline.

• High level of confidentiality and discretion.

• Good organisational and time-management skills.

• Ability to maintain accurate records.

• Ability to follow policies, procedures, and

• instructions consistently.

• Ability to communicate professionally with

• employees and management.

• Strong follow-up skills.

• Ability to manage multiple administrative tasks.

• Good judgement when handling confidential matters.

• Ability to work independently within established

• procedures.

• Willingness to learn and develop professionally.

• Good interpersonal skills.

• Professional workplace conduct.

• Reliability and accountability.

• Ability to meet deadlines.

• Tools and Computer Skills

• Candidates should be comfortable using:

• Microsoft Word.

• Microsoft Excel.

• Microsoft Outlook or similar email platforms.

• Microsoft Office generally.

• Google Docs.

• Google Sheets.

• Google Workspace.

• Basic electronic filing systems.

• Data-entry tools.

• Digital document-management processes.

Candidates should be able to:

• Create and format professional documents.

• Maintain spreadsheets and trackers.

• Organise electronic files.

• Enter data accurately.

• Manage professional email correspondence.

• Prepare basic administrative reports.

• Added Advantages

• The following will be advantageous but are not mandatory:

• Exposure to compliance or audit-support activities.

• Experience supporting policy administration.

• Basic understanding of employment documentation.

• HR-related professional training.

• CIPM or HRPL training or demonstrated

• willingness to undertake professional HR development.

• Basic understanding of data-protection and privacy

• principles.

• Awareness of the Nigeria Data Protection

• framework and related privacy requirements.

• Basic HSE or workplace-safety awareness.

• Experience maintaining training, compliance, or

• employee documentation registers.

Benefits

Benefits

• Competitive salary (commensurate with experience) + probation confirmation review

• Training & certification support

• Career growth pathway

• Paid annual leave + public holidays

• Staff welfare support (team welfare package)