About this role

Maintaining accurate and up-to-date employee records, both digital and physical.
Supporting recruitment and onboarding processes, including vacancy administration, interview coordination, documentation, and employee induction.
Supporting preparation and processing of monthly payroll and ensuring employee information and payroll inputs are accurate and complete.
Assisting with leave, attendance, staff movements, contracts, and other routine employee records.
Supporting the administration of HR policies, procedures, and employee welfare initiatives.
Preparing HR reports, staff lists, schedules, and other HR-related documentation.
Supporting statutory HR administration and maintaining relevant employee records.
Assisting with performance management, staff engagement, training, and other HR activities.
Responding to routine employee HR queries and escalating complex matters to the appropriate HR lead.
Supporting the effective use of HR Information Systems and other digital HR tools.
Identifying opportunities to improve HR workflows, record management, reporting, and administrative efficiency through technology.
Maintaining confidentiality and ensuring responsible handling of employee information.
Performing other HR duties as assigned by the HR Lead.

Bachelor’s degree in Human Resource Management or a related field.
At least 2 years of relevant experience in Human Resources, preferably within an NGO, non-profit, or donor-funded organization.
A Higher Diploma in HRM and CHRP( part- two) will be an added advantage.
Must be a registered member of the Institute of Human Resource Management (IHRM)
Experience working in a multicultural and inclusive workforce.
Good understanding of the Kenyan Labour Laws.
Fluency in English and Kiswahili.

Strong proficiency in Microsoft Office, particularly Excel.
Experience managing digital employee records and HR documentation.
Familiarity with HR Information Systems (HRIS) and other digital HR platforms.
Ability to use digital tools to support payroll, HR reporting, data management, and employee records administration.
Ability to learn and adapt to new systems and technology-enabled HR processes.
Strong attention to detail and ability to maintain accurate HR data.
Reliable and able to follow through on assigned tasks.
Able to work independently while supporting the wider HR team.
Professional and able to maintain confidentiality.
A good communicator with strong interpersonal skills

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HR Assistant