HR Assistant

Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.

Role Overview

We are looking for a proactive, organized, and detail-oriented HR Assistant to support the HR department in the effective management of employee-related processes and administrative activities.

The successful candidate will provide support across recruitment, employee records, leave administration, staff welfare, performance management, employee relations, and general HR administration. The role requires a high level of confidentiality, professionalism, and attention to detail.

Key Responsibilities

• Assist with recruitment processes, including job posting, candidate screening, shortlisting, interview coordination, and onboarding.

• Maintain accurate and up-to-date employee records, personnel files, and HR databases.

• Prepare HR letters, contracts, correspondence, reports, and other personnel documents.

• Support leave management, including maintaining leave records and assisting with leave requests and approvals.

• Assist with employee welfare and staff engagement activities.

• Support the implementation of performance management and staff appraisal processes.

• Assist with disciplinary and employee relations matters in line with company policies and procedures.

• Ensure HR documentation and processes comply with applicable employment laws, regulations, and company policies.

• Assist in coordinating employee onboarding and orientation.

• Support the HR department in maintaining proper HR documentation and filing systems.

• Provide general administrative and operational support to the HR department.

• Handle employee information with a high level of confidentiality and professionalism.

• Prepare HR reports and provide relevant information to management when required.

• Perform other HR-related duties as assigned by the HR Manager.

• Qualifications and Experience

• Bachelor's Degree in Human Resource Management or a related field.

• Minimum 2 years of experience in HR or a related administrative role.

• Previous experience in a Human Resources environment will be an added advantage.

• Good knowledge of HR practices, employment procedures, and employee administration.

• Working knowledge of applicable employment laws and regulations.

• Proficiency in Microsoft Office and Google Workspace.

• Strong organizational and record-keeping skills.

• Excellent written and verbal communication skills.

• Strong interpersonal and people-management skills.

• Ability to maintain confidentiality and handle sensitive employee information.

• Good attention to detail and ability to manage multiple tasks effectively.

• Ability to work independently while also functioning effectively as part of a team.

• Key Competencies

• Confidentiality and integrity

• Communication skills

• Organization and time management

• Attention to detail

• Teamwork and collaboration

• Problem-solving skills

• Interpersonal skills

• Professionalism

• HR administration skills

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