HR Assistant/Crew Scheduler

Job Description

Location: Kansas City, KS Employment Type: Contract Contract Length: 6 Months Schedule: 40 hours per week | 8-hour shifts | On-site Shift: 10a-6pm.

Pay Rate: Up to $24.45/hour

Our client is seeking an experienced Crew Scheduler to support a fast-paced manufacturing operation in Kansas City, KS. This role is responsible for maintaining appropriate staffing levels across plant operations, coordinating hourly employee schedules, and responding to changing production needs on a shift-by-shift basis.

This is a hands-on scheduling position where accuracy, organization, and communication matter. The Crew Scheduler will work closely with plant supervisors and hourly employees to manage daily staffing needs, attendance information, time-off events, training schedules, and workforce reporting while ensuring scheduling practices align with applicable policies, regulatory requirements, and collective bargaining agreements.

The position is initially a 6-month contract assignment with the possibility of extension. Candidates should be comfortable working on-site in a manufacturing environment and have flexibility to support either first or second shift.

Shift Hours: 10:00AM - 6: 00PM

Training: Will take place on a 6:00 AM - 2:00 PM or 2:00 PM -10:00 PM schedule.

Responsibilities

• Develop and maintain accurate crew schedules based on production requirements, employee availability, qualifications, and contractual requirements.
• Coordinate staffing for vacations, leaves of absence, bereavement, training, company functions, and other scheduled or unscheduled absences.
• Respond quickly to changing production requirements and adjust staffing plans accordingly.
• Partner with supervisors and operational teams to identify and address daily crew scheduling needs.
• Prepare and distribute daily crew sheets, staffing schedules, and related workforce documentation.
• Coordinate employee recall from layoff when required.
• Enter, update, and maintain employee attendance and scheduling information within applicable systems and databases.
• Prepare workforce reports related to hours worked, absenteeism, overtime, attendance trends, and other scheduling metrics.
• Maintain accurate scheduling, attendance, meeting, and employee documentation in accordance with established retention requirements.
• Handle employee and scheduling information with appropriate confidentiality.
• Assist with research and initial information gathering related to scheduling questions or grievances.
• Support training coordination, production execution activities, workforce projects, and hourly employee talent-management processes.
• Develop a working understanding of plant processes and operational dependencies to identify scheduling risks that could affect production.
• Follow established work processes, company policies, regulatory requirements, and applicable plant safety and food-safety procedures.
• Perform additional scheduling and operational support duties as assigned.

Qualifications

• High School Diploma or GED required.

• 2-3 years of professional scheduling experience, preferably supporting hourly employees or shift-based operations.

• Preferences

• Previous crew scheduling, workforce scheduling, production scheduling, or labor scheduling experience in a manufacturing or plant environment.

• Experience scheduling hourly or union-represented employees.

• Familiarity with collective bargaining agreements and their impact on staffing and scheduling decisions.

• Experience with SAP, Kronos, and/or Indeavor.

• Strong Microsoft Excel skills, particularly for tracking, reporting, and analyzing workforce information.

• Experience preparing attendance, absenteeism, overtime, or labor-utilization reports.

• Experience working in an environment where production requirements and staffing needs can change quickly.

• Familiarity with standardized work processes, regulatory compliance, and food-safety practices.

• Titles Encouraged to Apply

• Crew Scheduler

• Workforce Scheduler

• Labor Scheduler

• Production Scheduler

• Staffing Coordinator

• Workforce Coordinator

• About Kansas City, KS

• Start your next career adventure in the vibrant city of Kansas City, Kansas! Discover exciting job opportunities in this thriving Midwest hub where growth meets opportunity. Known for its rich history, iconic BBQ cuisine, and passionate sports fans rooting for teams like the Chiefs at Arrowhead Stadium and Sporting KC at Children's Mercy Park, this region offers a unique blend of cultural charm and professional advancement. Explore world-class art at the Nelson-Atkins Museum of Art, catch a show at the Kauffman Center for the Performing Arts, or unwind in the panoramic beauty of Wyandotte County Lake Park. Join us in Kansas City, KS, where job prospects are as enticing as the city itself!

• Contract positions

• Will be employed and paid hourly by iMPact Business Group. Benefits (medical, dental & vision) are available after 90 days of employment.

• Permanent placed employees

• Paid by and qualify for benefits in accordance with the policies of the hiring company.

• Submit your resume today to be considered for this position. A recruiter will review within a business day or two and will reach back out to you if they would like to discuss next steps.

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