HR and Operations Manager

Job title: HR and Operations Manager

About the Role Endeavor Philippines is seeking an organized, detail-oriented HR and Operations Manager to provide high-level administrative, operational, board, and HR support to the Managing Director. The successful candidate will help empower the Managing Director to focus on strategic priorities by managing day-to-day tasks, facilitating communication, and ensuring operational efficiency and governance compliance.

What You'll Do

• HR Management: Lead and coordinate performance management cycles, documentation, evaluation tracking, and follow-ups; ensure alignment with organizational goals and timelines.
• Compensation & Benefits Administration: Oversee payroll coordination, benefits administration, leave tracking, government-mandated contributions, and benefits enrollment processes; ensure compliance with internal policies and Philippine labor regulations.
• HR Documentation & Records: Maintain accurate and confidential employee records, contracts, and HR files (digital and physical).
• Policy & Compliance: Support the development, updating, and implementation of HR policies; ensure compliance with labor laws and internal governance standards.
• Employee Lifecycle Support: Coordinate onboarding, offboarding, and employee documentation processes.
• Office Management: Office Lease & Membership Management: Oversee office lease coordination, renewals, and workspace memberships.
• Inventory & Asset Management (Including Equipment): Maintain tracking systems for office equipment, supplies, and assets; ensure accountability and proper documentation.
• Vendor Management: Manage vendor relationships, contracts, renewals, and service agreements; monitor performance and compliance with agreed terms.
• File & Records Management: Maintain structured and secure digital and physical filing systems across operational and administrative documents.
• Corporate Governance & Board Support: Board & Shareholder Meetings: Coordinate annual and quarterly meetings, including scheduling, documentation, and material preparation.
• Board Documentation Management: Maintain and organize board records, minutes, and official documentation.
• Board Resolutions & Secretary’s Certificates: Prepare, process, and safekeep official resolutions and corporate documents.
• SEC Mandates & Submissions: Ensure timely compliance with SEC filings and corporate governance requirements.
• Executive & Administrative Support: Calendar Management: Manage the Managing Director’s schedule, including meetings, appointments, travel, and prioritization of engagements.
• Meeting Coordination: Organize and prepare materials for meetings, ensuring timely distribution of agendas, minutes, and documentation.
• Communication Liaison: Serve as the first point of contact for internal and external communication related to the Managing Director, including correspondence, emails, and calls.
• Document Management: Maintain and organize official documents, reports, and confidential records.
• Expense Management: Track and manage expenses, prepare reports, and ensure compliance with organizational policies.
• Event Planning: Assist in planning and coordinating corporate events, conferences, and special meetings involving the Managing Director.
• Collaboration: Work closely with team members and executive assistants to ensure seamless coordination.
• Family Assistance: Assist the Managing Director and their family with administrative needs, including document handling and schedule coordination.

What We're Looking For

• 5+ years of experience in HR, operations, executive support, or related roles.
• Experience in performance management and compensation administration is a plus.
• Familiarity with Philippine labor law and SEC compliance is a strong advantage.
• Strong organizational, documentation, and systems-thinking skills.
• High attention to detail and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office, and collaboration tools (e.g., Zoom).
• High discretion and integrity when handling confidential information.
• Experience working with senior leadership or board-level stakeholders is required.