HR & Administrative Executive (4–6 Years' Experience)

HR & Administrative Executive (4–6 Years' Experience)

Role Overview We are looking for an experienced and resourceful HR & Administrative Executive with 4–6 years of professional experience to provide high-level HR and administrative support to our team. The role requires strong organizational skills, professionalism, and the ability to manage tasks with minimal supervision.

Key Responsibilities

• Manage end-to-end employee onboarding processes including documentation, background verification, induction coordination, and system setup

• Maintain and update employee records, HRIS databases, and personnel files while ensuring data accuracy and confidentiality

• Manage attendance, leave management, and employee documentation in compliance with company policies

• Support employee engagement initiatives, wellness programs, celebrations, and culture-building activities

• Manage and coordinate calendars, meetings, and appointments for leadership or teams

• Prepare internal and external communications, memos, reports, and presentations

• Coordinate travel and logistics (domestic and international) including itineraries, bookings, and expense reimbursements

• Serve as a point of contact for internal teams and external vendors/clients

• Maintain office groceries – timely orders, keep a count of stock, budget

• Oversee procurement and inventory of office supplies and ensure smooth office operations

• Assist in onboarding and coordination for new hires or department transitions

• Support office events, meetings, and department initiatives

• Ensure office upkeep

• Maintain laptop inventory. Help coordinate and resolve issues with the laptop vendor in case of any employee laptop breakdowns

• Provide assistance with administrative and clerical duties which include scanning, mailing, sending couriers

• Support with organizing office events, lunches, and meetings

• Required Qualifications

• Bachelor’s degree or equivalent experience

• 4–6 years of experience in an HR and administrative or executive assistant role

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with collaboration tools (Slack, Zoom, etc.)

• Excellent written and verbal communication skills

• Strong organizational, multitasking, and prioritization abilities

• Ability to handle sensitive information with integrity and discretion

• Preferred Skills

• Experience supporting leadership or cross-functional teams

• Knowledge of office management practices