HR & Administration Specialist

Job title: HR & Administration Specialist

PERGOLUX Custom Design is growing fast in Poland, and as our HR & Administration Specialist you will be the first on-site People Operations hire for our Bielany Wrocławskie site. You will own Polish labour-law guidance for local management, run contracts, HR administration and payroll input, build our cooperation with temporary employment agencies ahead of the spring season, and be the Polish-speaking point of contact for employees and authorities. This is a role with real ownership: you will shape how People Operations works at the site from the ground up and grow with it as headcount scales.

PERGOLUX designs and sells premium, Scandinavian-inspired outdoor living products, from pergolas to garden furniture, directly to consumers. We are a fast-growing team of around 300 people with 9-figure revenue, operating across 8 markets in Europe, Australia, North America and Latin America.

What You'll Do

• Act as the on-site reference for the Polish Labour Code, advising the Plant Manager and local leads on working time, overtime, settlement periods, leave, fixed-term contract limits, terminations and consultation requirements; prepare recommendations for the Head of People Operations and support the implementation of new obligations as headcount grows

• Own contracts and HR administration: prepare and file employment contracts, handle hiring and leaving documentation, provide payroll data to the external provider, answer payslip and replacement questions, maintain attendance records and administer non-wage benefits

• Build and manage temporary employment agency partnerships: negotiate framework agreements, plan volumes with the Plant Manager, place staffing orders, onboard agency and seasonal workers on arrival (PPE, BHP induction, medical checks, access, first-day setup), monitor attendance and worker quality, and reconcile agency hours before invoicing

• Serve as the first point of contact for employees and Polish authorities, lead internal communication, coordinate recruitment for full-time roles, and prepare work schedules and holiday planning for permanent and external employees

• Shape the culture on site and run the Polish office: create a welcoming, respectful environment for permanent, agency and seasonal staff, organise team and engagement activities that drive low turnover, and manage supplies, weekly food orders, facilities, visitors and local administration

• What You'll Bring

• Solid working knowledge of the Polish Labour Code, including working time, overtime, leave entitlements, fixed-term contracts and terminations

• Hands-on experience in HR administration and payroll data input, ideally gained in a production, warehouse or manufacturing environment

• Experience working with temporary employment agencies and managing a seasonal or rental workforce

• Fluent Polish and strong English, as you will report to the Head of People Operations in English and bridge the local team with the international organisation

• Experience with office management and local administration is a plus

• Compensation — Competitive salary · Company pension plan · Capped overtime, fully paid · Private health insurance

• Growth and Career Development — You will take real ownership from day one with direct impact on how our Polish site runs, work with an international, collaborative team across Europe, and have fast-track opportunities to grow into senior leadership as PERGOLUX scales in this market.

• Time Off and Flexibility — 20–26 vacation days, depending on length of service

• Benefits and Lifestyle

• Team culture with regular events (summer party, Christmas party, after-work gatherings) and retreats

• Modern setup and laptops (Apple or Windows)

• Employee discounts on PERGOLUX products

• Multisport card (paid Multisport membership)

• Office Location – Magazynowa 4, 55-040 Bielany Wrocławskie, Building DC3A (Gates 1-6)