HR & Administration Assistant

Summary

The HR & Administration Assistant serves as a vital support resource for the human resources and administrative operations of the VISTA Initiative. This position is tailored for entry-level professionals seeking to build foundational experience in a humanitarian and development setting. The role encompasses a broad range of duties, including managing staff documentation, facilitating recruitment processes, maintaining personnel records, overseeing general office administration, and coordinating daily administrative functions to ensure organizational efficiency.

Responsibilities

• Facilitate recruitment efforts, assist with interview logistics, and guide new hires through the onboarding process.

• Ensure the accuracy and current status of staff records and personnel files.

• Prepare, organize, and file essential human resources and administrative documentation.

• Manage data related to staff attendance, leave requests, and routine HR record-keeping.

• Draft and distribute internal communications and correspondence on behalf of the HR department.

• Coordinate the logistics for meetings, training sessions, workshops, and various office events.

• Provide comprehensive support for general administrative tasks and office coordination.

• Contribute to initiatives focused on staff welfare and organizational engagement.

• Uphold strict confidentiality regarding all staff and organizational information.

• Execute additional assignments and provide general support to the HR & Administration team as needed.

Requirements

• Requirements:

• Interest in and aptitude for developing practical skills in human resources and administration.

• Ability to manage multiple administrative tasks with attention to detail.

• Strong organizational skills and proficiency in handling documentation.

• Commitment to maintaining high standards of confidentiality and professional conduct.

• Willingness to learn and adapt within a humanitarian and development environment.

• Effective communication skills for both written correspondence and team collaboration.