HR/ Admin

Value8 Group

• In this role, you'll provide administrative support to the HR/Admin department, helping to ensure the smooth operation of HR processes and activities. You will assist with recruitment, onboarding, employee records management, various HR-related tasks and Administrative tasks. You will be maintaining an organized and efficient HR/Admin functions, contributing to a positive employee experience

Job Description

• Recruitment and Talent Management;

• Handle a full cycle recruitment process, including attracting and retaining talent,

• Carry out full onboarding process for new hires, reviewing process, preparing orientation materials, organizing for training with line managers and mentorship of new hires;

• Maintain and update employee records in HR databases and physical files, ensuring accuracy and confidentiality.

• Compensation and Benefits Management;

• management of employee benefits, including enrollment, changes, and terminations;

• review of sourced benefits scheme and align benefits to business strategy

• implementation and roll out of all schemes

• Contract Management;

• Prepare and manage HR documents such as employment contracts, offer letters, and termination paperwork. in accordance with the law and set templates

• Review existing contracts and how to improve covering company from legal exposure;

• Performance Management;

• Collaborate with line managers to draft KPA and KPIs;

• Roll out of KPA and KPIs and assist tine managers in communication and inclusion strategy

• Manage the performance calendar, reminding line managers, guiding the conduction of the review meetings

• Roll out and tracking tracking of PIPs

• Offboarding;

• Handle group off boarding of employees; clearance, termination process, final dues, exit interviews;

• Policy and HR Reports formulation and Administration

• drafting and implementation of HR policies and procedures, ensuring compliance with company policies and legal requirements.

• preparation of HR reports and presentations for management.

• Coordinate general office administration, supplies, assets, records, facilities, meetings, and office logistics.

• Employee Relations and Engagement;

• Help organize and coordinate people engagement activities and employee relations;

• Formulate and roll out employee engagement surveys;

• Serve as a point of contact for employee inquiries, directing them to the HR officer as needed.

• Assist in handling employee grievances and disciplinary issues in accordance with company policies.

• Leave Management on the HRMIS and constantly liaising with line managers and organisational leads on leave liability and how to minimise it while creating work-life balance for employees;

• maintaining a positive work environment and fostering good employee relations.

• Payroll Management;

• Process accurately assigned companies payroll by collecting and verifying timekeeping information and ensuring timely submission to the Finance department.

• Compliance;

• Ensure that HR practices are compliant with labor laws and regulations i.e WIBA,Licenses, ISO Compliance, HR Compliance and full adherence to the HR Manual and SOP;

• Ensure statutory compliance

• Be abreast with all new compliance requirements and adjust HR structures to align

• Admin Task

• Serve as the first point of contact for visitors, clients, candidates, and suppliers.

• Supervise office staff

• Procurement for office purchases

• Maintaining OSHA standards in the premises

• Organizing meetings and any other admin tasks as shared.

• Manage estate correspondences.

• Skills

• Organizational Skills: Ability to manage multiple tasks and prioritize workload effectively.

• Attention to detail and accuracy in handling sensitive employee data and documentation.

• Research skills

• Excellent verbal and written communication skills.

• Report writing skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with HR software and databases.

• Familiarity with HRIS and payroll systems and basic understanding of payroll processes.

• Competencies

• Ability to interact professionally with employees at all levels of the organization.

• Flexibility in moving across different organisational divide with ease

• Qualifications

• A diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.

• IHRM-Kenya Member

Closes On October 12th, 2026

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