HR & Admin Specialist

As a HR & Admin Specialist at Side, you will be responsible for supporting the Human Resources department through a variety of HR-related and administrative functions.

You will ensure smooth HR operations and handle various administrative duties, with a focus on employee recruitment coordination, onboarding and offboarding, benefits administration, records management, and general administrative tasks, including employee query assistance.

Key Responsibilities

• Assist in the recruitment process, including posting job vacancies, screening resumes, and scheduling interviews, partnering closely with the Talent Acquisition team.

• Assist in the Onboarding Process of new hires, including requesting the creation of access credentials.

• Responsible for conducting a orientation sessions.

• Handle HR Admin Support tasks related to new hire personnel, such as the collection of new hire documents.

• Collect necessary documents for payroll account opening.

• Handle off-boarding documentation, including the preparation of clearance, quitclaim, exit interview form, and the release of final pay.

• Update and monitor employee leave balances.

• Liaise with the administration of statutory benefits if needed- SSS, PhilHealth, Pag-IBIG, and PhilHealth.

• Maintain and organize 201 files of all personnel.

• Update employment information for new hires and active freelancers and employees.

• Ensure that all employees and freelancers are recorded and encoded in the company’s ERP.

• Deactivation of ERP credentials of employees and freelancers.

• Maintain and organize 201 files of all employees.

• Manage office facilities and supplies, including ordering office equipment and maintaining inventory.

• Various administrative duties to support the Ops, HR and Finance departments and service invoice monitoring.

• Monitor and manage the HR inbox, ensuring timely responses to all incoming queries.

• Assist in organizing company events, team meetings, and training sessions.

• Requirements

• The ideal candidate will hold a Bachelor's degree in Human Resources, Psychology, Business Administration, or related field preferred.

• You will ideally have previous experience in HR and an administrative role is an advantage, with at least 4 years of HR experience in an HR (shared services or BPO setting a plus).

Skills

• Excellent organizational skills with a high attention to detail.

• Strong written and verbal communication skills in the English language.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with strong proficiency in Excel preferred.

• Ability to handle sensitive information confidentially.

• Knowledge of HR practices and employment law is a plus.

• Proactive and able to work independently as well as collaboratively.

• Benefits

• Competitive Salary

• Dynamic, multicultural, and fun environment.

• You will be working for the world's leading provider of game services.

• We empower our people and offer regular progression opportunities to ensure our employees flourish.

• Opportunity for regularization based on performance, role alignment, and project requirements.

• Comprehensive Philippine government-mandated benefits (SSS, PhilHealth, Pag-IBIG, 13th-month pay, and other applicable statutory benefits)