About this role
About the Role University of Rio Grande's policy on withdrawal and federal student aid explains how withdrawing affects Title IV funds, how funds are earned, the timing for returning unearned funds, and how grading and attendance influence unofficial withdrawals. This guidance helps ensure compliance with federal regulations and proper administration by the FAO. What You'll Do
- Determine the withdrawal date for official withdrawals and, for unofficial withdrawals, use the midpoint of the semester or the last date of academic activity as documented by the instructor.
- Apply the earned vs. unearned framework: calculate earned funds based on attendance and time, using Earned = Days Completed / Total Days in Payment Period and Unearned Percent = 100% - Earned Percent, and apply the 60% rule (if 60% earned, then 100% of title IV funds were earned; after 60%, there are no unearned funds to return).
- Process the return of unearned Title IV funds to the federal government and determine any disbursement adjustments (e.g., late disbursements if earned more than disbursed).
- Use the official formula for Return of Title IV Funds and adhere to the order of return to federal aid programs.
- Assess official vs unofficial withdrawals using URG grading policies (A–D, S as passing; F/U as attending but failing; I as incomplete; NF as unofficial withdrawal; 100% unofficial withdrawal when all courses attempted have NF).
- Notify students of repayment obligations within 30 days of the withdrawal determination and bill for amounts owed to Title IV programs.
- Monitor and document the impact of grades and attendance on withdrawal determinations and communicate outcomes to students and campus stakeholders. What We're Looking For
- Knowledge of Title IV funds and the Return of Title IV Funds requirements (Section 484B and related URG policy).
- Ability to determine withdrawal dates accurately (official vs unofficial) and apply the appropriate timelines.
- Familiarity with URG's grading policy (A–S passing; F/U; I; NF) to identify unofficial withdrawals.
- Skill in calculating Earned and Unearned portions and applying the federal formula for fund return.
- Capacity to communicate clearly with students regarding repayments, deadlines, and potential disbursement adjustments.
- Attention to regulatory compliance and ability to operationalize policy into consistent administrative practice.