Household Manager & Family Assistant w/ Meal Prep Support

Household Manager & Family Assistant w/ Meal Prep Support

Location: Mill Valley, CA | 94941 Employment Type: Part-Time | Approximately 20–25 hours per week Schedule: Monday–Thursday, with flexible scheduling between approximately 12:00 PM and 6:00 PM. Fridays and weekends are not required. Compensation: $45–55/hour, based on experience

Start Date: ASAP

Requirements

• Prior professional household management, family assistant, personal assistant, or comparable private household experience preferred

• Strong organizational skills and the ability to create practical, sustainable household systems

• Experience with grocery shopping, healthy meal preparation, and whole foods cooking

• Reliable personal vehicle and valid driver's license for errands

• Tech-savvy and comfortable with shared calendars, digital lists, and systems

• Excellent communication skills, discretion, and respect for personal boundaries

• Comfortable working around children and providing occasional back-up family support

• Ability to maintain a smoke-free and fragrance free environment

• Must be authorized to work in the United States

• About Our Family

• We are a warm, active and dynamic family of four in beautiful Mill Valley, with two children, ages 10 and 13. Our happiest moments are often spent outdoors- hiking, enjoying the beach, exploring nature, or cheering on our children at soccer, baseball, football, cross-country, and dance. We love family dinners, spontaneous adventures, and creating a home filled with connection, laughter, and a little everyday magic.

• We're navigating a wonderfully full season of life, balancing demanding careers, frequent work travel, creative pursuits, and an exciting home renovation. Our home is a place where we want to feel grounded, inspired, and free to enjoy what matters most. Whether it's a peaceful morning, time to write and create, a weekend in nature, or simply gathering around the dinner table, we deeply value having the space to be present.

• We're looking for someone who can help make that possible by taking ownership of the many details that keep a household running. We already have professional cleaning support, so this role is about everything in between — organization, healthy food preparation, errands, thoughtful home touches, and the behind-the-scenes support that reduces our mental load. We're seeking a long-term partnership with someone who genuinely enjoys caring for a home and helping a family thrive.

• Who You Are / What We're Looking For

• We have a vision for trusted household support who can organically bring warmth, kindness, joy, and a genuine can-do spirit into our home. We're looking for someone who embodies that energy: friendly, grounded, easygoing, and thoughtful, with a natural desire to make life easier for others.

• You're a highly capable self-starter who sees what needs attention and confidently takes action. You have an eye for detail, enjoy creating order, and know how to prioritize without constant direction. Whether it's stocking the refrigerator with healthy staples, arranging fresh flowers, organizing a closet, handling returns, or preparing dinner, you take pride in ensuring the details are beautifully handled.

• You're tech-savvy, resourceful, and comfortable creating simple systems that keep a household organized — from shared lists and calendars to spreadsheets, photos, and project tracking. You can move easily between household management, errands, meal preparation, and administrative support while maintaining a calm, positive presence.

• You also understand that healthy boundaries are essential to a successful household partnership. You're warm and personable without being overly chatty, communicate thoughtfully, respect privacy, and know when to step in or give the family space. You're punctual, dependable, and conscientious, bringing steady, supportive energy rather than adding noise or complexity.

• Above all, you understand that your work creates something meaningful: a home that feels peaceful, nourished, organized, and cared for. When the essentials are handled and the mental load is lighter, the family has more freedom to enjoy nature, their children, creative pursuits, and time together.

Key qualities we're looking for:

• Warm, kind, and joyful: Brings friendly, grounded, positive energy into the home
• Exceptionally reliable: Punctual, consistent, accountable, and committed to following through
• Proactive self-starter: Notices what needs attention, prioritizes independently, and takes action
• Naturally organized: Creates systems that are practical, intuitive, and easy to maintain
• Thoughtful and detail-oriented: Cares about the small touches that make a home feel special
• Wellness-minded: Appreciates healthy food, movement, nature, and intentional living
• Tech-savvy: Comfortable with calendars, spreadsheets, photos, and digital organization tools
• Resourceful and versatile: Confident handling everything from errands and meal prep to light household projects
• Emotionally intelligent: Reads the room, communicates efficiently, and respects healthy boundaries
• Easygoing and adaptable: Flexible when priorities shift and brings solutions rather than stress
• Collaborative: Works comfortably alongside other household professionals
• Long-term mindset: Values trust, consistency, and growing with the family

Key Responsibilities

• Household Management & Organization

• Create and maintain organized, functional household systems that support daily routines

• Keep common areas tidy, orderly, and welcoming between professional cleaning visits

• Complete household resets, including putting belongings away, straightening spaces, and managing trash and recycling

• Coordinate household priorities with existing cleaning professionals

• Organize closets, drawers, pantry spaces, children's belongings, and sports equipment

• Manage decluttering, donations, and household drop-offs

• Assist with seasonal organization, holiday preparation, and guest readiness

• Support packing and unpacking for family travel

• Learn the family's preferences for organizing, folding, storing, and caring for belongings

• Handle occasional small tasks such as replacing batteries, changing light bulbs, or minor sewing and mending

• Healthy Meal Preparation & Kitchen Support

• Prepare approximately two simple, nourishing family dinners per week

• Grocery shop at local markets for fresh produce, healthy staples, and family favorites

• Maintain a thoughtfully stocked refrigerator, pantry, and kitchen

• Wash, chop, and prepare fruits and vegetables for easy meals and snacks

• Prepare grab-and-go breakfast options, such as hard-boiled eggs, pancakes, and other family favorites

• Help make busy mornings easier by ensuring food is prepared and accessible

• Suggest simple, healthy meal ideas that align with family preferences

• Accommodate dietary preferences and food allergy precautions

• Maintain a clean, organized kitchen following meal preparation

• Inventory & Errands

• Maintain household supply lists and proactively restock groceries, toiletries, and everyday essentials

• Shop for fresh flowers, gifts, specialty items, and household supplies

• Arrange fresh flowers and refresh thoughtful decorative touches throughout the home

• Manage online returns, exchanges, dry cleaning, and package drop-offs

• Coordinate donations and local pickups or deliveries

• Handle specialty errands, repairs, and household shopping

• Assist with gift baskets, care packages, and thoughtful family gifting

• Take family vehicles for car washes or service appointments when requested

• Keep household errands organized and completed efficiently

• Administrative & Personal Assistant Support

• Assist with household calendars, appointments, and family scheduling

• Maintain shared lists, spreadsheets, and simple digital organization systems

• Support children's activity coordination and occasional carpool logistics

• Follow up on household-related emails, forms, registrations, and service requests

• Track household projects, outstanding tasks, and upcoming priorities

• Organize household information using notes, photographs, and digital tools

• Provide concise, thoughtful updates while minimizing unnecessary interruptions

• Anticipate upcoming needs and proactively offer practical solutions

• Family Support

• Work warmly and respectfully around two school-age children

• Provide occasional back-up school pickups or drop-offs as needed

• Help prepare the home and family essentials ahead of busy afternoons and evenings

• Home Transition & Special Projects

• Support organization and household preparation during the family's renovation

• Assist with sorting, organizing, and preparing belongings for the transition back to the primary residence

• Help establish thoughtful household systems in the newly renovated home

• Coordinate small organizational projects and household improvements

• Learn and follow room-specific care instructions for specialty finishes, surfaces, and furnishings

• Adapt to evolving household priorities as the family settles into its new space