Household Manager & Family Assistant

Household Manager & Family Assistant

Are you the person who naturally stays three steps ahead — lunches packed, activity bags ready, calendar checked, and everyone headed out the door with what they need?

We're looking for an experienced, reliable Family Assistant to become a trusted part of a busy family's day-to-day rhythm. This is a hands-on role combining family support, driving, meal prep, organization, and household logistics, with plenty of autonomy for someone who enjoys taking ownership and making life run more smoothly behind the scenes.

Location: Westford, MA 01886

Employment Type: Part-time, 20-25 hours per week; 20 hours guaranteed

Schedule: Monday–Thursday, midday to early evening (1:00 PM – 6:00 PM), Date Night coverage 2x monthly, occasional early morning support (6:00 AM - 10:00 AM) 1-2x per month

Compensation: $33-37 per hour commensurate with experience

Start Date: ASAP

Requirements

• Maintain a smoke-free environment

• Reliable transportation (mileage reimbursed if using personal vehicle)

• Current CPR and First Aid certification preferred, or willingness to obtain

• Candidates are required to be up to date on recommended general vaccinations in accordance with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines, subject to applicable legal accommodations.

• About Our Family

• We are an active, busy family with four kids, each with their own schedules for school and extracurricular activities. Our kids range in age from 9 to 4, with distinct interests and personalities that keep us on our toes. Our home is full of energy, love, and laughter, and while we keep a structured routine to manage our busy days, we value flexibility and teamwork. We are looking for someone who can step into this dynamic environment and help us juggle the daily tasks with ease.

• Ideally, you are someone who can manage the chaos calmly, help anticipate the next need, and keep everything running smoothly with a smile, whether it’s laundry, meal prep, or getting the kids to their activities on time. While things are often fast-paced, there’s always room for fun, creativity, and a little bit of silliness. We want someone who will not only help us keep up with the everyday tasks but who will bring their own positive energy and warm presence to the family. If you're someone who enjoys being part of a supportive, collaborative family environment and thrives in a flexible, dynamic setting, you’ll fit right in.

• Who You Are

• Proactive & Self-Directed: You don’t need to be micromanaged. You anticipate what needs to happen next, take ownership, and follow things through.

• Organized & Detail-Oriented: You understand the family’s daily rhythm and stay ahead of the small details — from meal prep and lunches to making sure activity bags are packed with the right clothing, gear, and equipment.

• Reliable & Punctual: The family can truly count on you, particularly during busy afternoons when schedules, transportation, and activities need to run smoothly.

• Flexible & Adaptable: You can roll with the punches and confidently pivot when schedules or priorities change.

• Calm, Kind & Patient: You bring a warm, steady presence with the children, whether you’re helping with homework, moving everyone toward the next activity, or simply spending downtime together.

• Able to Read the Room: You understand when it’s “go-time” and when the family needs a calmer, more easygoing energy, and you adjust naturally.

• Comfortable with a Fast-Paced Household: You can juggle driving, activities, meals, schedules, and behind-the-scenes household needs without becoming overwhelmed.

• Open to Feedback: You bring a growth mindset, receive feedback well, and are willing to adjust as you learn the family’s preferences and routines.

• Warm & Easygoing: You bring positive energy and an orderly but relaxed presence to the home.

• Ownership-Minded: Above all, you take pride in knowing the family’s rhythm, staying one step ahead, and helping keep everyday life running smoothly.

Key Responsibilities

• Meal Planning & Preparation

• Plan and prep healthy meals/snacks for adults and kids

• Pack school lunches daily

• Occasionally pack lunches for parent (3-4x weekly)

• Batch-cook weekly meals (4x weekly)

• Shop for groceries and meal-related items

• Follow dietary needs and family preferences (egg allergy)

• Clean kitchen post-prep and manage kitchen tidiness

• Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)

• Occasionally iron, steam, and prepare outfits as needed

• Manage linens: rotate bedding, refresh towels, restock essentials

• Keep laundry areas tidy and well-stocked with supplies

• Handle special care for delicates or uniforms

• Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs

• Light supervision, playtime, or back-up childcare, homework oversight

• Prep backpacks, clothing, and snacks for school

• Help with child-related laundry or errands

• Date night coverage 2x monthly

• Household Management & Organization

• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services

• Load/unload dishwasher, wipe surfaces, vacuum high traffic areas

• Maintain household organization systems (closets, storage, pantry, toys)

• Awareness of household schedules and calendars (google calendar, hearth)

• Conduct seasonal swaps (kids clothing)

• Prepare for family events, holidays, and guest stays

• Occasionally prepare and coordinate donation drop offs and pick ups

• Support packing/unpacking for travel or seasonal transitions (for kids)

• Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, household supplies

• Create and manage running household supply lists

• Coordinate and manage household orders (Amazon, Costco, Target, etc.)

• Run errands: grocery shopping, returns

• Pet Care

• Occasionally feed and walk dog

• Keep pet supplies stocked and organized

• Vendor & Property Oversight

• Research and coordinate repairs, maintenance, and quotes

• Oversee outdoor spaces and seasonal maintenance needs

• Deep Cleaning & Special Projects

• Tackle occasional deep cleans (fridge, oven, baseboards, etc.)

• Maintain and refresh specific zones (entryways, garage, mudroom)

• Organize special projects: toy storage, seasonal decorations, gear rotation, pantry

• Administrative & Personal Assistant Support

• Help with travel planning, scheduling, and logistics

• Kid paperwork and coordination

• Awareness of family calendars and reminders

• Handle basic budgeting or receipt tracking for expenses incurred as house manager

• Assist with coordination of events, appointments, and guest prep