Hotel Administrator

Hotel Administrator

Full-Time

Job Description

• Prepare weekly Communication Screen
• Daily banking – full control of the daily revenue reconciliation and banking
• Liaising with HO and HODs regarding all discrepancies and regulations within Balance sheet, including but not limited to Tesco vouchers, Sundry Debtors/Creditors & Chargebacks (discrepancy report)
• To carry out a variety of secretarial and general admin functions including: no shows, room reconciliation, linen tracker, par stock, complimentary, credit check, etc.
• Assisting your line manager in preparing the Support & T&C meeting
• To register all suppliers’ invoices, distribute them to the relevant HODs
• Prepare and send invoices batches to Account’s Office
• Send all city ledgers invoices accordingly on the day of departure of the guest
• Chase city ledgers and liaise with the Accounts department in the Head Office
• Aligning costing trackers with forecasting tools
• Tracking, distribute and sending back-up of any chargebacks received
• Will assist with EOM procedures
• Liaise and communicate with all Departmental managers
• Track lateness/sickness
• Oversee trainings trackers and onboarding processes
• Manage job adverts and screen CVs
• Support with running annual staff engagement survey

Qualifications

We would love to meet someone who is:

• Super organised – you can juggle multiple priorities without losing attention to detail.

• Proactive – you don't wait to be asked; you spot what needs doing and take ownership.

• A people person – approachable, supportive and confident communicating with different teams.

• Numbers confident – comfortable working with Excel, invoices, reports and financial information.

• Trustworthy – professional and discreet when handling confidential information.

• Adaptable – happy to roll up your sleeves and help wherever needed.

• Positive and solution focused – you see challenges as opportunities to make things better.

• Previous hotel administration, finance experience would be an advantage, but we're equally interested in your attitude, transferable skills and willingness to learn.

• Mandatory Right to Work Requirement

• Applicants must have the legal right to work in the United Kingdom.

• All successful candidates will be required to provide valid evidence of their right to work in the UK before commencing employment, in accordance with UK immigration legislation.

Additional Information

Why join ibis London Wembley?

Imagine working just steps away from some of the biggest sporting and entertainment events in the world!

At ibis London Wembley, we're more than just a hotel team. We support one another, celebrate successes and believe that great ideas can come from anyone.

What makes this opportunity special?

⭐ Be part of an exciting hotel reopening journey.

⭐ Join a supportive, energetic and welcoming team.

⭐ Work in a unique location surrounded by world-class events.

⭐ Develop your skills across hotel operations, finance and HR.

⭐ Enjoy opportunities for learning, career development and growth within Accor.

⭐ Make a genuine difference from day one.

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Ready to discover more? Get in touch with us. We would love to hear from you.

One more thing…

By working at the Ibis London Wembley you will be part of the Accor network, worldwide hospitality leader. With us, you can be all you are, work with purpose, grow, learn, enjoy and explore Accor’s limitless opportunities. Discover our Talent stories at heart-of-hospitality.com or on Instagram @heart.of.hospitality

Our commitment to Diversity & Inclusion:

We are an inclusive company and our ambition is to attract, recruit and promote diverse talent, creating an environment where everyone feels they belong.

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Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.

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