Healthcare Operations Associate

Healthcare Operations Associate

Wanpanel

Actively Hiring

AI-driven tools and healthcare software solutions 11-50 Employees Alhambra

Enterprise Software Healthcare Healthcare Services Learn more about Wanpanel

Healthcare Operations Associate

Role Overview

We are looking for a Healthcare Operations Associate to support day-to-day healthcare-related operations, cross-functional collaboration, and workflow execution.

This is not a traditional administrative role, nor is it primarily a data analytics or project management position. You will be involved in real healthcare operations, working with complex information, communicating across teams, following up on outstanding items, and helping ensure work continues to move forward accurately and efficiently.

We value candidates who are comfortable using AI tools in practical day-to-day work. You should be able to use AI to improve productivity and support problem solving, while also exercising judgment to determine whether AI-generated outputs are accurate, complete, and appropriate for real-world use.

We are looking for someone with strong logical thinking, ownership, and execution who can maintain clear judgment and proactively move work forward in environments where information may be complex, priorities may shift, and multiple teams may need to coordinate.

What You Will Do

• Support the execution of day-to-day healthcare-related operations
• Communicate and coordinate across teams and departments to help ensure information and work move forward smoothly
• Follow up on outstanding items, confirm progress, and help move next steps forward
• Organize, review, and synthesize healthcare and business-related information with a high level of accuracy
• Use AI tools to improve day-to-day work efficiency
• Identify gaps, delays, or communication issues and help move them toward resolution
• Support improvements to existing workflows and operational efficiency
• Assist with time-sensitive or cross-functional issues that arise during daily operations

Qualifications

• Bachelor’s degree or higher; open to a variety of academic backgrounds

• Strong logical thinking and ability to learn quickly

• Comfortable using AI tools to support real work

• High attention to detail, accuracy, and completeness

• Strong communication, coordination, and organizational skills

• Strong sense of ownership, execution, and follow-through

• Ability to manage multiple responsibilities and prioritize effectively

• Comfortable working with complex, incomplete, or changing information

• Ability to exercise independent judgment and solve practical problems

• Proficiency with Excel, Google Docs, Google Sheets, or similar productivity tools

• Professional working proficiency in English

• Preferred Qualifications

• Experience applying AI tools in work, academic, or business settings

• Familiarity with prompt writing, AI-assisted research, document processing, or structured outputs

• Ability to use AI tools to improve information organization, documentation, or operational efficiency

• Experience in healthcare, hospital operations, healthcare administration, or related industries

• Experience in operations, business administration, healthcare administration, or similar roles

• Experience with cross-functional communication or day-to-day operational coordination

• Experience working with complex information, documentation, or process-driven work

• Long-term interest in healthcare systems, healthcare operations, and practical AI applications

• Working Style

• This role places a strong emphasis on ownership and follow-through.

We are looking for someone who can:

• Proactively understand the current status of an issue or task

• Keep track of what remains incomplete and continue following up

• Quickly identify key information within complex situations

• Recognize missing, inconsistent, or unclear information and proactively clarify it

• Help move work forward rather than simply passing information along

• Maintain a high level of accuracy and accountability for assigned work

• Location and Work Arrangement

• Location: San Gabriel Valley, California

• Work arrangement: Full-time, on-site / in-office

• Candidates must be able to work regularly from the office.

Compensation

$20–$30 per hour

Final compensation will depend on relevant experience, skills, and overall fit for the role.

Employment Details

Full-time

On-site / In-Office

San Gabriel Valley, California

U.S. work authorization required

OPT/CPT candidates may be considered

About the company

Wanpanel

Actively Hiring

AI-driven tools and healthcare software solutions11-50 Employees

Alhambra

11-50

Enterprise Software

Healthcare

Healthcare Services

Learn more about Wanpanel