About this role
Job Details
Division South Africa
Business Unit Sourcing & Procurement - NR
Minimum experience Not Applicable
Company primary industry Facilities Services
Job functional area Supply Chain
Job Description
Purpose of the Role
- Own the procurement control environment, policy framework, compliance assurance and contract lifecycle governance so that IFS Africa can buy quickly and commercially while maintaining strong risk, legal and audit discipline.
- The role covers procurement policy, delegated authority controls, sourcing governance, compliance monitoring, contract lifecycle governance, audit readiness and procurement risk.
Key Responsibilities
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2.1. Key Accountabilities
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Design and maintain the procurement policy, procedures, standards, templates and governance calendar.
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Translate Group requirements and local legislation into practical procurement controls for each market.
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Own procurement compliance testing, exception management, corrective actions and management reporting.
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Establish contract lifecycle governance from intake and review through signature, obligation tracking, renewal and closure.
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Maintain the procurement risk and controls register and coordinate remediation of audit findings.
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Define approval pathways and ensure sourcing, single-source and deviation decisions are supported by adequate evidence.
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Partner with Legal on contracting standards, risk clauses and escalation of material contractual exposures.
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Embed supplier due diligence, conflict-of-interest, sanctions, ethics and third-party risk controls.
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Train procurement and business stakeholders on policy, Levels of Authority, contracting and compliant buying practices.
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Provide independent governance challenge without creating unnecessary bureaucracy or cycle-time delays.
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2.2. Decision Rights
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Set procurement control standards.
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Stop or escalate materially non-compliant transactions.
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Approve governance deliverables within the Levels of Authority.
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Recommend policy exceptions and remediation actions.
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2.3. Governance & Risk
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Protect competition integrity, confidential information and audit evidence.
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Ensure controls are proportionate to risk and that exceptions are formally approved and traceable.
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2.4. World-Class Function Expectation
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Build a control environment that is digitally enabled, risk-based and embedded in workflow, with clear preventive and detective controls rather than retrospective policing.
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2.5. Digital & Data Expectation
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Use approved procurement technology, structured data and digital workflows as the default way of working.
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Maintain high-quality data at source and actively identify automation opportunities.
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2.6. Key Interfaces
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Strategic Sourcing Executive, CFO, Legal, Internal Audit, Risk, Finance, HSSE, IT, HR, market leadership, budget owners and suppliers.
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2.7. Team Management
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Lead and develop staff within the context of the applicable labour legislation.
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Monitor staff performance and provide regular feedback, including informal and formal staff appraisals.
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Coach and support staff where necessary to achieve objectives.
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Manage staff administration issues, including leave, time management and interaction with the wider business.
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Manage and deliver on succession plans to enable the development of a future generation of leaders and specialists and ensure optimal turnover and retention levels are maintained.
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Champion staff training and development through the utilisation of available training opportunities or contributing to the development of new training solutions in collaboration with national training specialists.
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2.8. Teamwork and Self-Management
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Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self-development.
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Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
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Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
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Support and drive the business core values.
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Manage colleagues and client’s expectations and communicate appropriately.
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Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
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Champion training and development of self and others through utilising available training opportunities.
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Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.
Qualification and Experience
- Relevant bachelor’s degree in Procurement, Supply Chain, Law, Commerce, Risk or equivalent.
- CIPS/MCIPS, contract management, compliance or governance qualification advantageous.
- 8 to 12 years’ experience in procurement, governance, contracting, risk, audit or compliance, with leadership responsibility in a complex organisation.
- Valid Code EB drivers' licence
- Willingness to travel to the sites across Sub-Saharan Africa.
Preference will be given to internal applicants and appointments that support the achievement of our Employment Equity and Affirmative Action goals