Head of Finance Department

Head of Finance Department

Location: Abuja (FCT)

Employment Type: Full-time

Job Description The Head of Finance Department is responsible for ensuring the financial stability of the country office and compliance with the financial procedures of Solidarités International and its donors, as well as with the laws of the country in which Solidarités International operates. They manage and coordinate the country’s accounting and financial services. They are the technical point of contact within the country office and the liaison with headquarters for all matters relating to accounting and financial management.

Responsibilities

Strategy:

• Supports the Country Director in defining and monitoring the annual programme.
• Participates in monitoring and analysing the socio-economic context.
• Identifies financial risks.

Accounting Management:

• Approves the country office’s monthly accounting package.
• Ensures the monthly closing schedule is followed.
• Checks and ensures the quality and consistency of the country office’s general and cost accounting.
• Oversees the annual financial close.
• Monitors the physical and digital archiving of accounting documents and ensures compliance with the archive submission schedule.
• Checks and approves expenditure commitments and payments in accordance with the applicable thresholds.

Cash Flow Management:

• Ensures the availability of cash to ensure the smooth running of programmes.
• Monitors and approves the cash requirements of field offices and the country office.
• Consolidates the cash flow forecast, sends it to head office and monitors its implementation.
• Ensures accurate tracking of donor payments, prepares and submits payment requests, performs follow-ups on outstanding contributions when necessary.
• Monitors payments to partners.
• Helps monitor and update cash management and security procedures.

Budget Management:

• Chairs budget monitoring meetings in coordination with others.
• Approves the updating of budget monitoring reports with the previous month’s accounts (before sending to the branches).
• Checks and analyses the bases’ budget reports and approves their consolidation.
• Ensures the Allocation Table is updated during monthly internal reporting and when project proposals are made.
• Sends the monthly finance pack to head office.

Budget Proposal:

• Drives and guides the broad outlines of project proposals.
• Compiles data and incorporates coordination costs.
• Checks for consistency between the budget, the narrative section and donor rules.
• Ensures the use of the shared cost calculation tool and its archiving.

Donor Financial Reporting and Audit:

• Communicates and coordinates donor reporting with the Grants & Partnerships department.
• Carries out analytical checks on expenditure.
• Drafts reports and ensures compliance with donor rules.
• Consolidates reports from members of any consortia and finalises the budget.
• Coordinates discussions on financial matters with funders.

Administrative Management and Representation:

• Monitors current regulations and national tax legislation.
• Maintains relations with administrative authorities at national level, with other NGOs and international organisations, and other partners.
• Attends meetings and workshops related to their field of activity.

Partnerships and Audits:

• Participates in external audits in the field.
• Coordinates and oversees financial reporting within consortia.
• Oversees the financial aspects of operational partnerships.

Management:

• Is responsible for the proper implementation of HR policies and processes to ensure that both the necessary number of staff and the required expertise are available for the activities for which they are responsible:
• Analyses, quantifies and assesses the human resource needs of their team,
• Recruits and ensures the integration of the team under their responsibility,
• Assesses the performance of team members,
• Trains and supports team members,
• Leads and communicates with their team.

Internal Control:

• Is responsible for the compliance of the documents they produce.
• Ensures that adequate internal controls are in place within the processes implemented by their teams.
• Is responsible for the compliance of certain processes and documents.

Follow-up on Recommendations:

• Is responsible for implementing recommendations within their area of responsibility.

Filing and Archiving:

• Is responsible for filing and archiving the documents they produce in accordance with internal procedures.
• Ensures that archiving procedures are in place within their department.

Fight Against Abuse:

• Creates and actively contributes to the establishment of a working environment that prevents any inappropriate behaviour.
• Helps to communicate the existence of SI’s ethical framework.
• At any time, respects the protection of information exchanged within the framework of an abuse notification and its treatment.
• Implements measures to mitigate the risks of misconduct.

Partnerships:

• May contribute, in line with their role and responsibilities, to the verification process for SI implementation partners.
• May contribute to the implementation of a support and capacity-building plan for SI partners.
• May participate in the monitoring of partners’ activities in line with their role and responsibilities.

Requirements

• Education: B.Sc. Finance, Economics, Business/Public Administration or related Degrees.
• Professional experience: 3 - 4 years of relevant experience (NGO/Private or Public sector) and 3-4 years of progressive experience in an INGO.
• Languages: Fluency in English compulsory - written & spoken (Hausa – Added Advantage).

Technical Skills:

• Master skills on Excel and accounting software (SAGA preferrable)
• Capacity to lead and design budget for new proposal in link with SI Nigeria mission strategy, donor compliance and teamwork.
• Strong financial analytical skills required (monthly financial analysis are required).

Transversal Skills:

• Ability to work under pressure.
• Patient, self-control and solution oriented .
• Ability to render financial information accessible towards several audience.
• Good knowledge of archiving & file/record management.

Personal qualities:

• Well organized, able to prioritize and manage important workload, good communication, reactive, assertive, great attention to details, resistance to stress.
• Qualified female candidates are strongly encouraged to apply.
• Nigerian Nationals only.

Benefits

• Transport & housing contribution.

• Leave allowance.

• Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.

• Application Closing Date: 4th October, 2026.