About this role
RecruitMyMom | Permanent
This is a remote position.
We are recruiting on behalf of a purpose-driven, high-impact organisation seeking a dedicated, highly organised Bookkeeper & Finance Administrator on a flexible, half-day basis (Monday to Thursday).
This is a fully remote position offering fantastic work-life flexibility, ideally suited for someone who thrives on working independently, takes pride in maintaining 100% audit-ready books, and communicates proactively.
What You’ll Be Doing
- As the financial lead of this small team, you will keep day-to-day finances accurate, compliant, and up to date, while supporting the CEO with clear financial visibility:
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- Bookkeeping & Banking: Perform weekly SageOne bank reconciliations, monitor cash flow, manage disbursements, and track fund drawdowns.
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- Invoicing & Debtors: Convert quotes to invoices, raise monthly membership, grant, and reimbursement invoices, send statements, and manage gentle collections.
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- Payroll & Statutory Compliance: Process monthly salaries via Sage Cloud Payroll, issue payslips, submit SARS EMP201 / EMP501 declarations, handle UIF submissions, and submit annual COIDA/OID returns.
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- Management Accounts & Budgeting: Close off monthly books, build simple monthly management packs (Income, Expenses, Cash Flow, Debtors), and assist the CEO during 6-month rolling budget and cash flow reviews.
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- Grant & Funder Financial Admin: Track, code, and organise grant-funded income and expenses to ensure seamless, stress-free donor reporting and audits.
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- Audit Readiness: Maintain clean, well-organised electronic records and supporting documents throughout the year so annual audits run smoothly.
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- Light Administration Support: Coordinate occasional travel arrangements (flights, accommodation, car hire) for team facilitators and contractors.
Requirements
- What We’re Looking For
- Proven Experience: Excellent background in bookkeeping and full-charge finance administration.
- Software Proficiency: Strong hands-on expertise with SageOne (Sage Business Cloud Accounting) and Sage Cloud Payroll.
- Tax & Statutory Knowledge: Demonstrable experience with SARS eFiling (EMP201, EMP501), UIF declarations, and COIDA returns.
- Attention to Detail: Exceptional precision. You naturally spot discrepancies before anyone else does.
- Top-Tier Communication: You communicate clearly and raise potential issues, cash-flow updates, or missing details early.
- Self-Motivated & Independent: Comfortable working remotely with minimal supervision while meeting fixed deadlines.
- Alignment with Purpose: Comfortable working in a social-impact setting where your work directly supports meaningful change.
Benefits
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Working Hours & Rhythm
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Schedule: Half-Day, Monday to Thursday (Flexible: choose mornings or afternoons to suit your routine).
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Flexibility: While this is a half-day role, candidates should have flexibility during peak financial periods (e.g., month-end, payroll on the 24th, 6-month budget reviews, and annual audits).
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Fully remote