Half-day Office and Operations Coordinator

RecruitMyMom | Permanent

Half-day Office and Operations Coordinator

Tamboerskloof, Cape Town, South Africa | Posted on 29/10/2026

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Job Information

• Job Opening ID ZR_17687_JOB
• Hours of Work Part-time
• Location Type In Office
• Industry Retail & Wholesale
• Job Type Permanent
• Salary R15 000
• Remuneration Term Per Month
• Date Opened 29/10/2026
• Please note We know how much effort goes into every application. While we would love to respond to every one, the volume we receive makes this difficult. Our highest placement success is with candidates who have 3+ years of relevant experience. Parenting breaks don't count against you. If you have not heard from us within 21 days, we have been unable to move forward with your application for this role.
• State/Province Western Cape
• City/Town Tamboerskloof, Cape Town
• Country South Africa

Job Description

A jewellery studio founder and designer is seeking a meticulous and systems-minded Office & Operations Assistant to serve as their central operational backbone.

This hands-on role is ideal for someone highly organised and tech-savvy. You love detail, accuracy and thrive in a high-end, precision-oriented environment.

Key Responsibilities

• Workflow & Production Logistics: Monitor production lead times and liaise with external artisans, casters, setters, and gemstone merchants. Conduct regular physical stocktakes, manage inventory, and coordinate local and international door-to-door courier dispatches.

• Digital Systems & Website Oversight: Coordinate with web developers, upload new digital media, monitor e-commerce accuracy, assist with client newsletters, and oversee online booking systems.

• Client & Studio Communication: Serve as the first point of contact for customer and supplier inquiries, maintaining a refined tone suited to a luxury brand. Oversee daily office administration and studio supplies.

• Data & Financial Administration: Build and maintain Excel-based costing models incorporating precious metal weights, labour, and gemstones. Prepare pro-forma and tax invoices in Xero, manage deposits, and maintain strict pricing and financial records.

• Training/job shadow will be provided.

Requirements

• Experience: 3 to 5 years of experience in an operations, administration, or office support role, preferably within luxury goods, retail, or a boutique studio environment. Jewellery industry experience is not an essential requirement.

• Tech Savvy: Strong working knowledge of Xero Accounting, Microsoft 365, Google Workspace, and e-commerce back ends.

• Key Traits: High numerical accuracy, exceptional attention to detail, proactive problem-solving skills, and a calm demeanour under pressure.

• Education: Diploma or Degree in Business Administration, Finance, Logistics, or a related field (advantageous).

• Location: Must be based in Cape Town with reliable transport. Role is based in Tamboerskloof and is on-site.

Benefits

• Part-time/Half-day opportunity (with flexibility to be discussed upfront)

• 9:30 am to 1:30 pm or 9:00 am to 1:00 pm

• Work in a professional and high-end environment

• Apply Now

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