Grants & Program Finance Officer

Grants & Program Finance Officer

• Job Type Full Time
• Qualification BA/BSc/HND , Professional Certificate
• Experience 4 - 5 years
• Location Nairobi
• Job Field Finance / Accounting / Audit , Project and Program Management

Purpose of the Role

• The Grants & Program Finance Officer is responsible for donor financial management, grant budgeting, program financial planning, financial analysis, forecasting, and financial reporting.
• The role ensures that donor investments are translated into measurable program results and that program teams have accurate financial information to support implementation.

Key Responsibilities

• Grant Financial Management

• Manage donor budgets and expenditure tracking.

• Monitor grant burn rates.

• Prepare donor financial reports.

• Review grant compliance requirements.

• Support donor audits and financial reviews.

• Budgeting & Forecasting

• Develop annual budgets.

• Develop grant budgets.

• Prepare quarterly forecasts.

• Support budget revisions and reallocations.

• Program Financial Analysis

• Conduct variance analysis.

• Analyze cost per beneficiary.

• Analyze county-level expenditures.

• Track program efficiency indicators.

• Produce financial dashboards.

• Proposal Development

• Develop proposal budgets.

• Prepare budget narratives.

• Conduct cost projections.

• Support resource mobilization efforts.

• Management Reporting

• Prepare monthly management accounts.

• Develop financial presentations.

• Support Board and donor reporting.

• Produce cash flow forecasts.

• Program Support

• Train staff on budget management.

• Support county work planning.

• Support procurement planning.

• Monitor budget utilization.

• Key Performance Indicators

• Donor Reporting: 100% donor reports submitted on time.

• Budget Management: Variance maintained within approved thresholds.

• Forecasting: Quarterly forecasts completed accurately.

• Grants Management: 100% compliance with donor budget requirements.

• Program Support: Monthly budget utilization reports submitted.

Qualifications

• CPA-K Required

• Bachelor’s Degree in Accounting, Finance, Commerce, Economics or Business Administration

• 4–5 years experience in donor-funded grants management

• Strong budgeting and financial analysis experience

• Experience developing donor reports and proposal budgets

• Advanced Excel and financial modelling skills

• Proficiency in QuickBooks

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