Grants Management Specialist

Job title: Grants Management Specialist

About the Role The Grants Management Specialist will support NIH through grant program development and administration, ensuring compliance with policy and federal regulations. This role focuses on analyzing grant programs, reviewing applications, and coordinating pre- and post-award activities to ensure effective grant management. It is an exempt, full-time position with a competitive hourly pay and comprehensive benefits.

What You'll Do

• Provide technical assistance developing and analyzing the organization's grant program; assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP).
• Assist with reviewing grant applications and preparing responses; assist staff review and evaluate for accuracy and completeness of competing and non-competing grant applications; assist staff review grant applications for policy and regulatory compliance and report issues; draft correspondence to address administrative or management issues related to grant applications.
• Advise applicants and grantees on financial and management issues relevant to their applications and perform corrections; initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.
• Analyze and prepare reports to track status of awards and funding; review, revise and prepare budget spreadsheets in Excel to reflect current funding levels; perform data analysis and prepare reports based on data.
• Conduct administrative and financial review of grant applications; coordinate simple funding actions that begin the grants/agreements awards process; prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
• Create and maintain a database for grant activities; maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.
• Perform queries, conduct analysis and produce reports.
• Provide support and routine updates to staff; apprise staff of issues and problems that could cause grant awards to be late or delayed; communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise; collaborate with staff to use guidelines and policies for specific situations utilizing NIA, NIH and HHS grants administration sources.
• Bring to attention areas needing additional policies or procedures and contribute comments and suggestions on new policies, revisions, justifications for changes, etc.; provide advice to program staff, applicants and grantees on administrative and business management issues.
• Identify grants ready for final processing; work with staff on pre- and post-award activities, including the preparation of grant awards, work products and documents related to awarding grant awards; collect and assemble documentation on grant applications that have been selected for funding for review and approval.
• Review and assemble completed documentation and identify pending issues or changes; resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.
• Develop procedures for the grant review and approval process; revise terms appropriate to reflect budget adjustments and policy concerns.
• Travel Requirements: 0 - 10%