Grants & Contracts Officer II

Grants & Contracts Officer II

Salt Lake City, UT

Reqid: PRN46506B

Job Category: Administrative

Job Type: Full Time

Job Shift: Day

Details

Open Date 10/16/2026

Requisition Number PRN46506B

Job Title Post-Award Grants and Contracts Officers

Working Title Grants & Contracts Officer II

Career Progression Track P00

Track Level P2 - Developing

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday through Friday, 8:00 – 5:00 and flexible around core hours. Hybrid option after initial training period.

VP Area President

Department 00359 - Grants & Contracts Accounting

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $51,242 - $63,774

Close Date 01/16/2027

Priority Review Date (Note - Posting may close at any time) 10/30/2026

Job Summary

The University of Utah is one of the nations premier public research universities, with more than $700 million in annual research expenditures and a strategic trajectory toward $1 billion. The Office of Research Management & Compliance ( RMC ) serves as the University’s central post-award finance and compliance unit, ensuring that research funding is managed in accordance with federal, sponsor, and institutional requirements while supporting the University’s mission of discovery, innovation, and impact.

RMC partners closely with the Office of Sponsored Projects, the Controllers Office, and college- and institute-level research administration teams to deliver financial stewardship, compliance oversight, and operational excellence across the post-award lifecycle. As the University’s research enterprise continues to grow, RMC is modernizing its systems, reimagining its service model, and investing in its people and process improvements to support sustainable expansion and innovation.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

Responsibilities

Under general supervision, exercise sound judgement to:

• Prepare, review, and issue invoices to sponsors in accordance with award terms, university policy, and federal regulations.

• Reconcile project expenditures and balances, ensuring allowability, allocability, reasonableness, and consistency of charges.

• Perform and document periodic financial reviews; identify and correct errors or variances in a timely manner.

• Prepare and submit accurate and timely financial reports to sponsoring agencies.

• Coordinate proactively with RMC’s Core Finance team to ensure cash draws, financial reporting, and receivables management are executed accurately and on schedule.

• Communicate directly with sponsor representatives, departmental administrators, and principal investigators to resolve billing, reporting, or compliance issues.

• Interpret sponsor and institutional policies; ensure transactions comply with Uniform Guidance (2 CFR 200), FAR clauses, and sponsor-specific terms.

• Support audits, internal reviews, and closeout activities by providing reconciliations and documentation.

• Monitor aging receivables, assist in collections, and follow up on outstanding payments or credit memos.

• Maintain accurate records in the University’s financial and research systems (e.g., PeopleSoft, e-Award, or equivalent).

• Contribute to process improvement by identifying recurring issues, recommending solutions, and participating in training or testing for new tools and workflows.

• Provide excellent customer service and foster constructive relationships with internal and external partners while upholding fiscal integrity and compliance.

• Demonstrate professionalism, accountability, and a commitment to collaboration, consistency, and continuous learning

• Minimum Qualifications

• EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

• Post-Award Grants & Contract Officer ( GCO ), II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

• Preferences

• Type Benefited Staff

• Special Instructions Summary

• Additional Information

• The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

• This position may require the successful completion of a criminal background check and/or drug screen.

• The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

• Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

• Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

• To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .

• Online reports may be submitted athttps://oeo.utah.edu

• This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

• As per University of Utah policy 5-108: Transfer of

Benefits

• Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.