Grants and Contracts Manager

Grants and Contracts Manager

Farmington, ME, United States (On-site)

Job Info Job Identification 3253 Job Category Fiscal,Finance and Business Posting Date 10/05/2026, 12:56 PM Locations 224 Main Street, Farmington, ME, 04938, US (On-site) Regular or Temporary Regular Department UMF VP for Administration Bargaining Unit Universities of Maine Professional Staff Association (UMPSA) Work Duration Months 12

Job Description

Are you a skilled financial professional who enjoys turning complex grant requirements into clear, practical solutions? The University of Maine at Farmington (UMF) is seeking a Grants and Contracts Manager to provide financial leadership, compliance oversight, and stewardship for UMF’s sponsored programs portfolio.

Reporting to the Director of Finance, this position manages the financial lifecycle of approximately $14 million in externally funded grants and contracts, from proposal development and award setup through ongoing administration, reporting, audit, and final closeout.

This is an excellent opportunity for someone who combines strong financial and analytical skills with a collaborative approach and enjoys helping faculty, staff, and project leaders successfully navigate the world of sponsored funding.

What You’ll Do

• Manage Sponsored Funding: Direct the financial administration of UMF’s grants and contracts throughout the full award lifecycle, including proposal budgets, award setup, amendments, invoicing, reporting, audits, and closeout.

• Be a Trusted Resource: Partner with principal investigators, project leaders, department budget managers, sponsors, auditors, and University System offices to provide guidance and support successful project outcomes.

• Strengthen Compliance: Provide guidance on Uniform Guidance, allowable costs, sponsor requirements, University policies, procurement, payroll, subawards, record retention, and related compliance matters.

• Turn Data into Action: Analyze proposals and risk indicators and develop actionable recommendations for University leadership, principal investigators, and budget managers.

• Improve How We Work: Evaluate grants management processes and financial systems and lead improvements that strengthen controls, improve data quality, reduce manual work, and increase efficiency.

• Build Knowledge Across Campus: Develop training, tools, and guidance to strengthen grants management practices and help faculty and staff successfully administer sponsored funding.

• Job Description

• Based on the qualifications and experience of the successful applicant, the annual salary range for this position is $54,000 - $58,000 plus a 10% employer contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents.

• Required Qualifications

• Bachelor’s degree in accounting, finance, business administration, economics, or a closely related field.

• Minimum of three years of progressively responsible professional experience in grants administration, sponsored programs, accounting, finance, or a related financial field.

• Experience administering grants or contracts, including post-award financial management and compliance with sponsor requirements.

• Working knowledge of budgeting, accounting, internal controls, and financial reporting within a complex organization.

• Proficiency with spreadsheets and financial reporting tools, including formulas, queries, pivot tables, data validation, reconciliations, and financial modeling.

• Preferred Qualifications

• Master’s degree in accounting, finance, business administration, public administration, or a related field.

• Certified Research Administrator (CRA), Certified Public Accountant (CPA), Certified Management Accountant (CMA), or other relevant professional credentials.

• Experience in higher education, governmental accounting, or public sector financial management.

• Experience with PeopleSoft Financials, Concur, grants management systems, or comparable enterprise financial systems.

• Why UMF?

• At UMF, the Grants and Contracts Manager is more than a financial administrator. You’ll serve as a trusted advisor and collaborative partner, helping ensure sponsored funds are managed accurately and responsibly while developing practices and processes that support the University’s academic and institutional mission.

Application Requirements:

• Cover Letter

• Resume/Curriculum Vitae

• Contact information for three (3) professional references

• We are not able to consider applicants who require any visa sponsorship support

• Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

• For full consideration, materials must be submitted by 4:30 pm EST Tuesday, October 27, 2026

• The successful applicant is subject to appropriate background screening and post-offer physical as applicable.

• The University of Maine at Farmington employees are Mandatory Reporters with the exception of UMF’s licensed, clinical medical providers (including athletic trainers) and mental health providers and their clinical interns when working in their capacity as providers.

• Equal Opportunity Statement

• The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling 207.581.1226, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at www.maine.edu/title-ix/.

• Clery Act

• The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report. If you have any questions, contact UMF Dept. of Public, Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994

• About Us

• About the University of Maine System

• The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.

• Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.

• About the Team

• The University of Maine at Farmington has earned a national reputation for excellence, gaining stature as one of the finest state-supported liberal arts colleges in the northeastern U.S. Additionally, UMF is rated 5th in U.S. News & World Report Top Regional Public College North for 2023 and has been rated one of America's Best Colleges by U.S. News 25 times since 1998.

• The campus is in historic downtown Farmington, just a short walk away from coffee shops, funky stores, restaurants, banks, bookstores, a multi-screen movie theater and a whole lot more.