Grant Accountant (Cash & Receivables)

Grant Accountant (Cash & Receivables)

Reports To: Senior Executive Director of Sponsored Research Administration and Finance

Position Summary: Provides accounting, cash application, and receivables management services for sponsored awards under the direction of the Senior Executive Director and in collaboration with the Assistant Director, Grants Accounting and Receivables. Provides accounting and support services related to grant cash receipts, bank deposit and general ledger reconciliations, federal drawdowns, and aged receivables to ensure accurate financial tracking across the university’s research portfolio in compliance with sponsor guidelines and university policies.

Essential Functions:

• Cash Application: Reviews and processes payment applications and identifies discrepancies for resolution.
• Sponsor Activity & Refunds: Completes mandatory sponsor banking and onboarding forms, processes sponsor refunds, and manages open account balances.
• Federal Drawdowns: Assists with preparing and processing federal Letter of Credit (LOC) drawdowns in accordance with established procedures.
• GL Account Reconciliations: Prepares and maintains various reconciliation reports to ensure General Ledger accuracy and assists in resolving discrepancies.
• AR & Collections Management: Monitors aged receivables, communicates directly with sponsors to collect outstanding payments, and maintains clean collection records.
• Audit & Reporting: Prepares ad-hoc financial reports and compiles audit samples for year-end and Uniform Guidance compliance audits.
• Other

Duties

• Performs other duties as assigned.

Pre-Requisite Qualifications:

• Bachelor’s degree in accounting, Business, Management or related field.
• Minimum of 3 years of experience in post-award research administration, grant accounting, or equivalent combination of education and experience.
• Strong analytical, problem-solving, organizational, and intermediate Excel skills.
• Excellent oral, written, and interpersonal communication skills for interacting with inter-departmental staff, faculty, external funding agencies, and partners.

Preferred Qualifications:

• Over 3 years of post-award research administration or grant accounting experience.
• Working knowledge of Uniform Guidance and Governmental Accounting principles.
• Hands-on experience with Workday Finance System or higher education research administration systems.

Department:

• Office of Research & Development

• At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Union:

• Professional Staff Association (PSA)

Range:

• Professional Staff -24

Compensation

$68,693.61 - $127,734.26

NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.

FLSA: Exempt

Time Type: Full time

Pay Rate:

Salary

Additional Information: As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.

Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102. If you have questions, please contact the Human Resources Department via the university’s HR portal or official channels.

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