Graduate Assistant- Admissions Processor

Position Details

• Position Title: Graduate Assistant- Admissions Processor
• Academic Year: 2026-2027

UIW Mission

• UIW Mission: University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

• The Student Assistant for Admissions Processing assists the processing specialists with all tasks, processes, and documents received as part of a student application. This position reports to the Assistant Director of Admissions Processing.

Essential Functions

• Works in a fast paced, high-profile environment.
• Utilizes appropriate university databases to research student records.
• Indexes documents using university BDM system.
• Maintains confidentiality of student information and records.
• Provides excellent customer service to prospective students, their families, and the university community.
• Assists with opening and sorting incoming mail.
• Inputs incoming and outgoing mail in Admissions mail log.
• Assists with mail pickup and delivery between the Admissions office, UIW post office, and other campus offices.
• Assists with packaging and labeling of recruitment materials, student packets, counselor materials, and other mail-outs.
• Assists with facilitation of check-in for various admissions events.
• Performs other duties as assigned.

Qualifications

• Knowledge Skills and Abilities:

• Attention to detail.

• Moderate level of data entry speed and accuracy.

• Excellent interpersonal skills.

• Self-motivated with proper behavioral etiquette.

• Proficient in Microsoft Office 365 and OneDrive.

• Basic computer and office equipment skills.

• Ability to work well with others.

• Ability to work effectively with individuals from diverse communities and cultures.

• Strong verbal communication skills.

• Able to interact with staff in various positions (i.e., Directors, Vice Presidents, faculty, etc.).

• Ability to follow instructions and take direction.

• Employee shall adhere to all applicable rules and regulations of the University, the Conference, NCAA, Family Educational rights and privacy Act (FERPA).

• Required Education

• Current UIW graduate student.

• Required Work Experience

• N/A.

• Preferred Qualifications

• Intermediate proficiency in Microsoft Office.

• Ability to work independently and as part of a team.

• Strong attention to detail.

• Required Certifications, Licenses or Registrations

• N/A.

• Work Hours

• Flexible shifts between the hours of 8am-5pm. 20 Hours a week.

• Physical Demands

• Ability to regularly lift, push, and pull up to 20 lbs of recruiting materials.

• Ability to move about and actively engage with others during event preparation, execution of event, and post-event activities.

• Ability to sit for long periods of time.

• Posting Details

• Posting Number STU1681PO

• Number of Vacancies 1

• Job Type Part Time

• Job Category Students

• Desired Start Date 09/07/2026

• Multi-Hire Pool No

• Position End Date (if temporary)

• Reports to Assistant Director of Admissions Processing

• Salary Tuition Waiver

• Open Date 09/01/2026

• Close Date 05/15/2027

• Open Until Filled No

• Special Instructions to Applicant

• None.

• EOE

• EOE

• UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

• Applicant Documents

• Required Documents

• Resume

• Cover Letter/Letter of Application

• Student Class Schedule

• Optional Documents

• Other Document

• Supplemental Questions

• Required fields are indicated with an asterisk (*).

• Are you a UIW Graduate student?

• Yes

• No

• Applied - Awaiting Acceptance

• What is the major of your Graduate Degree?

• (Open Ended Question)