Governance and Institutional Performance Associate

This role is dedicated to assisting the Secretariat in implementing SLCCIA's governance and institutional performance frameworks. The incumbent will ensure the accuracy and integrity of critical governance registers, KPI documentation, committee archives, compliance records, and periodic performance reports, thereby underpinning the organization's operational effectiveness and accountability.

Responsibilities

• Manage Council governance documentation, including attendance logs, induction records, and adherence to the Code of Conduct and conflict-of-interest protocols, utilizing authorized source materials.

• Update the institutional External Board and Council Member Representation Register with verified data sourced from SLCCIA representatives, the Partnership Development Associate, and Secretariat staff.

• Facilitate the gathering, organization, and archiving of evidence required for the Governance KPI Dashboard, while updating designated tracking tools under appropriate supervision.

• Oversee Committee records to ensure they accurately reflect membership details, Terms of Reference, meeting and activity statuses, action items, and subsequent follow-up tasks.

• Keep governance document and version registers current for key instruments such as the Governance Handbook, Council Charter, policies, and Committee Terms of Reference.

• Assist in managing a governance and compliance calendar that highlights recurring deadlines, declaration submissions, reporting obligations, scheduled meetings, and document review milestones.

• Aid in the preparation and filing of standard governance information for the Council and Committees, while monitoring the completion of assigned governance actions.

• Compile periodic summaries of governance and institutional performance data, identifying gaps in evidence or overdue tasks, without independently interpreting policies or making governance determinations.

Requirements

• Proven ability to maintain accurate and comprehensive governance registers and compliance documentation.

• Experience in organizing institutional records, including committee minutes, Terms of Reference, and policy versions.

• Competence in tracking KPI evidence and updating performance dashboards or tracking tools.

• Strong attention to detail in managing calendars for recurring deadlines, meetings, and reporting requirements.

• Capability to prepare clear data summaries and identify missing information or overdue actions.

• Adherence to strict protocols regarding policy interpretation and decision-making authority.

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