GME Coordinator 2

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The GME Coordinator 2 performs administrative duties in support of the assigned medical residency or fellowship program(s). The GME Coordinator 2 supports the program director(s) and residents/fellows by ensuring all administrative tasks are performed to standard to maintain compliance with Accreditation Council for Medical Education (ACGME) requirements. The position serves as the contact and primary resource for all GME-related activities, including but not limited to onboarding, scheduling, records maintenance, activity coordination, credentialing, and reimbursement processing.

CORE JOB FUNCTIONS

• Manages daily administrative operations for one or more medical residency or fellowship programs.
• Assists the Program Director(s) (PD) and/or Associate Program Director(s) in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards and other regulatory requirements.
• Coordinates recruitment efforts and ensures compliance with requirements of the National Resident Matching Program (NRMP) Match process, to include scheduling of interviews, updating marketing material, and tracking candidates.
• Assists in onboarding new residents/fellows by scheduling orientation and other required training, confirming lecturers, and marking attendance.
• Coordinates lectures, updates departmental calendar(s), and prepares announcements through newsletters, email, or other mediums.
• Acts as a liaison for faculty, residents, fellows, medical students, lecturers, and internal and external stakeholders.
• Attends and takes minutes at applicable meetings and posts lectures and handouts for future reference.
• Handles ongoing communication to and from visitors and others efficiently.
• Maintains knowledge of current medical licensure requirements, immigration policies, ACGME accreditation, and institutional requirements.
• Maintains learning materials including books, journals, computers, CD-ROMs, and other audio-visual materials. Assists in the preparation of letters of agreement with affiliated programs.
• Administers the resident management system for the programs, including maintaining resident demographic data and resident/fellow schedules, importing program and rotation goals and objectives, tracking conference attendance and vacation/leave schedules, and ensuring timely completion of duty hours reports.
• Updates and manages program information in the Electronic Residency Application Service (ERAS).
• Ensures reports are submitted as required by the ACGME, the Graduate Medical

Education

• Committee (GMEC), and other internal/external stakeholders

• Assists in the onboarding and training of new GME Program Coordinators and acts as a resource to them during the onboarding period.

• Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

• CORE QUALIFICATIONS

• Education: High School Diploma or equivalent/relevant experience, certification of license

• Experience: Minimum 2 years of relevant experience required

• Certification and Licensing: Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

• This is a core job profile description and is not reflective of all duties that may be assigned to a specific position in each individual department. The above statements are intended to describe the general nature and primary responsibilities of this core job profile. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job.

• DEPARTMENT SPECIFIC JOB FUNCTIONS

• Coordinate and manage medical student rotations, including scheduling, onboarding, and evaluation processes.

• Serve as the primary point of contact for medical students regarding program requirements, schedules, and policies.

• Collaborate with faculty and clinical sites to ensure appropriate placement and supervision of students.

• Maintain accurate student records, including attendance, evaluations, and compliance documentation.

• Assist with preparation and coordination of accreditation materials and site visits (e.g., LCME requirements).

• Organize student orientation sessions, workshops, and educational events.

• Monitor student progress and escalate concerns related to performance, professionalism, or compliance.

• Ensure adherence to institutional, departmental, and regulatory guidelines.

• Support data collection, reporting, and analysis related to student performance and program outcomes.

• Coordinate communication between students, faculty, and central academic offices (e.g., Registrar, Student Affairs).

• Assist with onboarding processes, including background checks, immunizations, and credentialing.

• Provide administrative support for curriculum development and implementation initiatives.

• This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

• DEPARTMENT PREFERRED QUALIFICATIONS

• Education:

• Bachelor’s degree in healthcare administration, education, business administration, or related field preferred

• Experience:

• 2–4 years of experience in academic administration, healthcare education, or student services.

• Experience working in a medical school or healthcare environment strongly preferred.

• Knowledge, Skills and Abilities:

• Strong organizational and project management skills with attention to detail.

• Ability to manage multiple priorities and deadlines in a fast-paced academic environment.

• Excellent interpersonal and communication skills; ability to work with diverse populations.

• Proficiency in Microsoft Office Suite and student information systems.

• Ability to handle sensitive information with discretion and maintain confidentiality.

• Problem-solving skills and ability to work independently with minimal supervision.

• Knowledge of medical education structures, clinical rotations, and academic policies preferred.

• The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

• UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

• The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

• Job Status:

• Full time

• Employee Type:

• Staff