Global Travel Support Specialist

Global Travel Support Specialist

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents.

About the Role

We are seeking a highly organized, customer-focused, and detail-oriented Global Travel Support Specialist to join our Global Travel team. This role provides day-to-day support to employees worldwide, helping them navigate business travel, travel policies, booking tools, and travel-related issues.

The Global Travel Support Specialist serves as a key point of contact for employees, providing timely, professional, and solutions-oriented support while ensuring travel is managed in accordance with company policies, procedures, and program standards.

This is an excellent opportunity for an experienced corporate travel professional who enjoys problem-solving, working with people, and operating in a fast-paced, global environment.

The successful candidate will be comfortable working independently, exercising sound judgment, taking ownership of issues from start to finish, and recognizing when an issue can be resolved directly versus when escalation or management approval is required.

Key Responsibilities

• Provide timely, professional, and customer-focused support to employees through email and other designated travel support channels.

• Assist employees with flights, hotels, car rentals, travel bookings, cancellations, changes, refunds, credits, and other travel-related inquiries.

• Provide guidance on the company’s Travel & Expense Policy and help employees understand and comply with travel requirements.

• Troubleshoot issues with the company’s online booking tool and assist employees with navigating travel booking processes.

• Investigate travel-related issues and coordinate with the travel management company, airlines, hotels, car rental companies, and other travel suppliers to resolve problems.

• Apply travel policies consistently while using sound judgment when managing unique, complex, or time-sensitive situations.

• Identify situations requiring management approval or escalation and ensure the appropriate approvals are obtained.

• Manage issues through resolution, maintaining clear communication with employees and stakeholders throughout the process.

• Partner closely with the Global Travel Manager and broader travel team to support the operation and continuous improvement of the global travel program.

• Assist with travel program projects, communications, reporting, process improvements, and other initiatives as required.

• Identify recurring issues, trends, and opportunities to improve processes and the overall employee travel experience.

• Maintain a strong understanding of corporate travel practices, supplier policies, booking processes, and company travel requirements.

• Protect confidential employee, travel, and company information at all times.

What You’ll Bring

3+ years of experience in corporate travel, business travel, travel management, travel agency, or a related field.

Strong knowledge of airline, hotel, and car rental products, services, and policies.

Experience working with corporate online booking tools and/or GDS platforms.

Excellent written and verbal communication skills in English.

Strong customer service skills and the ability to communicate effectively and professionally with employees at all levels of an organization.

Strong problem-solving, analytical, and decision-making skills.

Excellent attention to detail and organizational skills.

Ability to manage multiple requests, competing priorities, and time-sensitive issues in a fast-paced environment.

Ability to work independently, take ownership, and make sound decisions with minimal supervision.

Strong judgment and the ability to distinguish between legitimate business exceptions and requests that fall outside established policy.

Confidence handling difficult or sensitive conversations and communicating decisions that employees may not agree with.

Proficiency with Microsoft Office, particularly Outlook, Excel, and Teams.

Ability to work effectively with employees, colleagues, travel suppliers, and business partners across multiple countries and time zones.

What Success Looks Like

Success in this role means becoming a trusted resource for employees and a reliable extension of the Global Travel team.

Within the first six months, the successful candidate will be expected to:

Independently manage the majority of routine employee travel inquiries and requests.

Resolve travel issues efficiently and minimize unnecessary escalation.

Clearly explain and consistently apply company travel policies.

Recognize urgent, complex, or high-risk situations and escalate them appropriately.

Build strong working relationships with employees, travel partners, and internal stakeholders.

Identify recurring issues and recommend practical solutions or process improvements.

Take ownership of assigned issues through resolution and maintain appropriate follow-up.

Reduce day-to-day administrative and support demands on the Global Travel Manager.

Demonstrate strong judgment, accountability, responsiveness, and ownership.

Additional Details

Primary

Location

India | Pune

Organization: Stantec IN Business Unit

Employee Status: Regular

Management Level: Individual contributor

Business Justification: New Position

Travel: No

Schedule: Full time

Job Posting: 27/10/2026 09:10:09

Req ID: 1008400

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