Global Legal Financial Ops Specialist

Global Legal Financial Ops Specialist

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The Global Legal Financial Ops Specialist will be responsible the financial operational end-to-end processes for Corporate and Legal Affairs, systems and services related to the outside counsel management globally. This position includes other responsibilities such as legal invoice processing, reporting, and implementing improvements. Substantial interaction with IT, global users of the department’s matter management technology, procurement, Finance, and outside counsel law firms.

Responsibilities

• Invoice Processing

• Process outside counsel legal and other vendor invoices. Understand direct and indirect tax implications for outside counsel legal invoices for the countries/regions that company does business

• Respond to law firm and vendor queries regarding invoices and payments and act as primary contact for all invoicing issues with internal colleagues

• Monitor and reconcile invoices between e-billing and SAP systems

• Monitor and audit invoices to ensure timely processing and in accordance with Outside Counsel Billing Guidelines

• Analyze rejections and/or deductions, resolve issues, coordinate, and process revisions or adjustments

• Matter and Vendor Management

• Act as the primary contact for all matter management issues with internal stakeholders, law firms and vendors

• Oversee timekeeper management, including new timekeeper requests and approvals

• Ensure integration, development, continued improvement of the Global Law Department’s Matter Management and electronic billing systems, and ensure compliance with the global financial and budgeting requirements

• Manage law firm and vendor onboarding process to Mondelez International’s electronic billing and matter management system

• Other

• Provide regular onboarding and front-line training and ad hoc technical support for legal technology platforms.

• Develop and maintain standard operating procedures, new user training manual and reference guide, user dashboards, templates, and a coordinated onboarding process for new law firms and vendors.

• Enforce law firm compliance with Outside Counsel Guidelines, in support of overall outside counsel management.

• Coordinate and maintain the department’s Global Outside Counsel Management strategy processes and tools to share knowledge and procedures across the legal department

• Project management, development of policies and procedures, define reporting requirements, process improvements, as well as end-user training and enhance the global team’s operational effectiveness and support

• Assist with the management of outside counsel and legal vendor arrangements including firm engagement, retention, billing, performance reviews, diversity and inclusion tracking, and firm compliance with all internal guidelines and requirements

• Help manage and operationalize Legal team onboarding process, including materials, initial meetings, and necessary trainings

Qualifications

• Bachelor’s Degree or equivalent degree required with a focus in Business, finance organizational management or another