Front Desk Coordinator

Front Desk Coordinator

We are looking for an experienced and dependable Front Desk Coordinator to provide on-site support in Menlo Park, California in a Contract position. This role serves as the first point of contact for visitors, employees, partners, and associates while helping daily office operations run smoothly. The ideal candidate is organized, service-oriented, and comfortable managing reception tasks, coordinating lunch orders, and preparing meeting spaces for a detail-oriented workplace experience.

Responsibilities

• Welcome guests and staff at the front desk and create a detail-oriented, business-focused first impression.

• Manage reception coverage throughout the workweek by answering incoming calls, directing inquiries, and assisting with front-of-house needs.

• Coordinate daily lunch requests, confirm order details, and complete order reconciliation after delivery.

• Prepare conference and meeting rooms before scheduled use, including checking room setup and basic meeting technology readiness.

• Monitor the reception area and shared front-of-house spaces to ensure they remain organized, presentable, and fully supported.

• Provide administrative assistance such as data entry, file organization, and communication support using Microsoft Office tools.

• Support scheduling and coverage needs during team absences and participate in training to ensure continuity of front desk operations.

• Assist with accounting-related administrative tasks in the Sun European-based system when needed.

• 0+ years of experience in reception, administrative support, customer service, or a similar office-facing role.

• Ability to manage a multi-line phone system and route calls accurately and effectively.

• Strong interpersonal and concierge-style service skills with a detail-oriented and approachable demeanor.

• Proficiency with Microsoft Outlook, Word, and Excel for daily office coordination and documentation.

• Comfortable handling data entry, organizing files, and maintaining accurate administrative records.

• Ability to work on site five days per week in Menlo Park, California.

• Detail-oriented communication skills and the ability to support visitors, partners, and internal staff effectively.

• TalentMatch

• Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

• Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

• All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

• Menlo Park, California

• onsite

• Temporary / Contract