Fleet Coordinator

About the Role

The Fleet Coordinator provides vital support to fleet maintenance by managing contracts, scheduling inspections, and coordinating preventive maintenance and repairs within the City of Bothell's Public Works Fleet division.

What You'll Do

• Coordinate and schedule fleet equipment maintenance activities, support Fleet staff in in-house and field repairs, preventive maintenance, diagnostic troubleshooting, and repair or replacement of worn components and fluids.
• Issue service reminders and provide ongoing status updates to internal customers.
• Provide analytical support for vehicle and equipment management, including planning, organizing, monitoring, and controlling fleet equipment inventories.
• Develop technical and performance-based specifications for the acquisition of new vehicles and specialized equipment, and prepare purchase orders and contracts for vehicle, equipment, and upfitting procurements.
• Collect, analyzes, and evaluates fleet operations and maintenance data, making recommendations on data types, formats, and collection methods to enhance safety, cost-effectiveness, and operational efficiency.
• Track, researches, and compile information for reporting and regulatory compliance purposes, working collaboratively with internal departments and external agencies to ensure compliance with applicable laws, regulations, and industry standards.

What We're Looking For

• Ability to learn and adapt to new tools and systems to support work efficiency.
• Clear, respectful, professional communication across various settings.
• Consistently deliver accurate, high-quality work with attention to detail.
• Collaborative mindset and ability to support team goals.
• Honest and transparent in actions and communications.
• Creative problem solving and willingness to implement improvements.
• Receptive to feedback and committed to personal and team growth.
• Reliability, consistency, and strong work ethic.

Compensation & Benefits

• Benefits include medical, dental, and vision for employee and family; life and disability insurance; state pension and deferred compensation for retirement.
• Paid time off: 11 paid holidays and 2 personal holidays; paid vacation and sick leave.
• Pay premium: AFSCME second-language proficiency yields 2% pay premium.
• Flexible work options: commute trip reduction, alternative work schedules, hybrid work options where appropriate.
• Diversity and inclusion commitments.