Fleet Administrator

Fleet Administrator

Location: Hickory, NC, US

Company: Bird Electric Enterprises (a Black & Veatch company)

Overview

As an employee-owned company, our people are Black & Veatch. We empower them to grow, explore new possibilities and solve humanity's biggest challenges. With over 100 years of innovation in sustainable infrastructure, we engineer, procure, consult and construct to build a world of difference. Bird Electric is a 100% employee‑owned company where every role matters and safety is embedded in every decision.

Job Summary

The Fleet Administrator coordinates aspects of Fleet Administration and/or DOT. May assist in maintaining DOT logs and educates drivers on safety, federal, and administrative regulations. Performs administrative duties and tasks of a varied nature according to established DOT and/or Fleet processes, applying occasional independent judgment. Generally supports smaller workgroups, such as a section, unit or functional area, under general supervision. Requires basic knowledge of the workgroup’s policies and procedures. Has contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Key Responsibilities

Fleet Administration:

• Acquisition and sale of fleet vehicles, including lifecycle analysis, remarketing, order management, review current/research new vehicle specifications, work with suppliers to expedite orders and sales
• Facilitate fleet management program
• Monitor scheduled and unscheduled maintenance
• Review/approve maintenance and repair orders (over threshold)
• Utilize reports provided by the Fleet Management Company
• Review/report vehicle concerns and issues
• Coordinate rentals: Wynne system maintenance, vehicle requisitions, assist project team on best rentals for specific applications, and ensure all units are put on rent in Wynne
• Manage telematics: Tracking/monitoring fleet vehicles and driver behaviors, ordering hardware, utilize reports in MyGeotab

DOT Administration:

• Runs MVRs to obtain DOT standards
• Administer road tests
• Generate and distribute ad hoc reports using various business systems and databases
• Secure and verify temporary permits for oversized loads
• Prepare and maintain Driver Qualification files
• Advise drivers of any special circumstances involving the driver load and audits/educate drivers on Driver’s Daily Log
• Recommend measures to improve record keeping procedures
• Perform other general administrative duties as needed

Minimum Qualifications:

• Minimum of three (3) years DOT and/or Fleet administration
• Must be able to complete pre-employment onboarding requirements, which may include criminal/civil background check, drug screen, and motor vehicle records search, in compliance with applicable laws and regulations

Preferred Qualifications:

• BA or BS degree in Supply Chain, Business, Technical / Engineering, Construction Management or related field (preferred) or relevant experience in lieu of degree
• Procurement, Material Coordination, Forecast/Demand Planning and/or Construction experience preferred
• Preferred Skills: attention to detail, written and oral communication, computer skills (databases and MS Office), data entry, mathematics, organizing data, problem solving

Work Environment/Physical Demands:

• Typical office environment

Competencies:

• Collaboration
• Effective communication
• Customer focus
• Drives results
• Situational adaptability

Additional Information:

• Salary plan and job grade as indicated by the employer

• Equal employment opportunity and inclusive workplace policies are provided

• Note: This description does not include contact or application instructions.